Human Resources Assistant

About the position

Under the direction of the Human Resources Director and Human Resources Manager, this position will provide administrative support carrying out the day-to-day HR operations and various human resources programs for New York, Boston and Miami offices.

Responsibilities

• Assist with auditing information in the firm's HRIS system on a daily, bi-weekly, monthly and yearly basis.
• Schedule new hire orientations and prepare orientation packets and paperwork for incoming employees.
• Serve as back-up on components of the new hire orientation covering human resources policies and procedures, employee benefits, and time and attendance for business professionals.
• Prepare departure emails for lawyers and business professionals.
• Compile and maintain employee personnel files, including updating documents into OnBase.
• Assist in supporting the performance appraisal process for associates, secretaries, and business professionals, including running reports and following up with individuals as needed.
• Respond to general inquiries regarding HR policy and procedures, time and attendance, and payroll-related questions.
• Responsible for helping to coordinate office events supported by HR, including but not limited to staff appreciation, flu shot and biometric screening, and staff retirement celebrations.
• Post and maintain labor law posters.
• Serve as back up for preparing and processing personnel changes, including salary, position and status changes, and employee benefits and leaves of absence.
• Assist with reconciling Time and Attendance data entry by business professionals including leaves of absences.
• Assist with other projects as required and assigned.

Requirements

• Bachelor's degree from an accredited college or university
• Two plus years' experience in human resources or administrative office position
• Experience with HRIS system
• Proficiency with MS Office Suite, including Word, Excel and PowerPoint applications

Nice-to-haves

• Previous HR experience in a law firm
• Prior experience with Peoplesoft Human Resources Information System or HRIS system
• Professional HR certification (PHR / SHRM-CP)

Benefits

• Comprehensive benefits program
• Bonus eligibility