Human Resources Assistant - Hybrid

HISSHO INTERNATIONAL LLC•Rock Hill, SC

3d•Hybrid

About The Position

The Human Resources Assistant performs a variety of administrative tasks in support of the human resource department. Tasks include maintaining employee records, keying transactions, processing expenses, responding to Tier 1 employee inquiries, completing new hire background screening and onboarding.

Requirements

1 – 2 years of administrative support experience
Strong written and verbal communication skills
Strong interpersonal skills
Proficient with Microsoft Office products (Word, Excel, PowerPoint)
Ability to manage multiple tasks and maintain accurate records
Strong attention to detail and accuracy
Self-starter with the ability to troubleshoot and solve problems
Ability to prioritize and complete work in a fast-paced environment
Ability to handle confidential information discreetly

Nice To Haves

Experience with human resources programs and/or benefits plans
Prior use of Microsoft Teams and Outlook

Responsibilities

Maintain Employee Records
Uploads documents to employees record in Paylocity HRIS system (training certifications, warnings, performance plans, separation notices, etc.).
Conducts quarterly I-9 and E-Verify audits.
Regularly update company organizational chart to reflect new hires, promotions, transfers and terminations.
Complete missing employee information in Employee Navigator (benefits enrollment tool) and generate welcome letters.
New Hire Prescreening and Onboarding
Conduct criminal background checks and motor vehicle reports for new hires as part of the onboarding process.
Add approved drivers to Hissho active workbook and update workbooks as needed.
Run annual motor vehicle reports for authorized drivers and audit eligibility.
Launch the new hire onboarding process in Paylocity.
Upload new hire forms, screenings, offer letter and onboarding documents.
Assist in responding to Paylocity questions or concerns from employees.
Monitor HR Inboxes and Respond to Inquiries
Respond to Tier 1 employee questions via the HR inbox and Microsoft Teams instant messaging.
Respond to Hissho Sushi external inbox requests for service issue resolution and vendor requests.
Provide employment verifications as requested.
Provide Certificates of Insurance as requested.
Respond to unemployment claims and represent Hissho during arbitration meetings as needed.
Process Expense Payments
Submit vendor invoices to Concur and add to purchase order tracking spreadsheet.
Submit monthly AMEX corporate credit card expense reporting.
Work with Accounts Payable to set up new vendors for payment as needed.
HR Program Support
Maintain employee birthday and service milestone anniversary programs.
Assist with CINTAS communications regarding first aid and cleaning supplies.
Support various employee events and HR projects.
Back Up Company Receptionist
Provide back up during lunches, errands and paid time off.
Help with the creation of parking passes and employee ID badges as needed.