Human Resources Assistant - Temp to Hire - ENTRY LEVEL

Independent Living Inc•City of Newburgh, NY

just now•$20•Onsite

About The Position

The Human Resources Assistant supports the HR department by ensuring the accurate and timely processing of employee data, benefits processing, compliance reporting, and employee support. This role is essential to maintaining HR systems, ensuring regulatory compliance, and delivering excellent internal customer service.

Requirements

A High School Diploma or equivalent
Strong administrative and computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Exceptional attention to detail and a high level of data accuracy
Strong organizational and time management skills with the ability to manage multiple priorities independently
Excellent written and verbal communication skills
Strong interpersonal and customer service skills with a people-focused approach
Ability to work independently and solve problems effectively
High level of discretion and professionalism when handling confidential information
Dependability, resourcefulness, and a proactive mindset

Nice To Haves

Personal experience with a disability
1–2 years of administrative or related experience
Prior experience with HRIS systems
Recruiting experience
Bilingual skills, including American Sign Language (ASL)

Responsibilities

Review and process timekeeping records in compliance with policies and regulations
Set up and maintain employee benefits and time-off profiles
Manage personnel changes and ensure accurate HRIS data entry
Coordinate benefits (medical, dental, vision, 401(k), PFL, disability, etc.
Support open enrollment and provide employee education on benefits
Prepare separation packages and process terminations
Respond to employee inquiries regarding benefits, absences, and HR matters, escalating issues to the Vice President of HR as needed
Serve as liaison between employees and benefit providers
Track, maintain and complete compliance related reporting (OSHA, labor laws, HR posters, etc.)
Track certifications and licensure for compliance, uploading documentation into the HRIS as applicable
Process monthly benefit invoices
Maintain confidential employee records and files
Generate reports, perform audits, and analyze HR data
Provide HRIS training and support to employees
Assist with recruiting efforts, including attending in-person job fairs
Update employee handbook and communicate policy changes