Human Resources Assistant

Tots to Teens Dental Group•San Antonio, TX

1d•Onsite

About The Position

As a Human Resources Assistant , you will play a key role in supporting the daily operations of the Human Resources department, perform administrative tasks, and ensure efficient, confidential, and organized HR processes. Your responsibilities would include, but not be limited to the following: Maintaining accurate and up-to-date human resource files, records, and documentation Answering frequently asked questions from applicants and employees regarding policies, benefits, and hiring processes; escalating complex matters to senior HR staff Maintaining the integrity and confidentiality of HR files and records Performing periodic audits of HR files to ensure required documents are properly collected and filed Providing clerical and administrative support to the HR department Assisting with payroll functions including processing, responding to employee inquiries, correcting errors, and distributing checks Acting as a liaison between the organization and external benefits providers (health, disability, retirement plans, etc.) Assisting with new hire orientation and processing onboarding and termination paperwork Supporting planning and execution of special events such as benefits enrollment, company meetings, employee recognition events, holiday celebrations, and retirement gatherings Performing other duties as assigned

Requirements

Prior related office experience (Preferred)
Associate’s degree or equivalent experience in a related field
Strong understanding of basic HR practices, employment processes, and workplace compliance
Excellent verbal and written communication skills
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact and professionalism
Strong organizational skills and attention to detail
Proficiency in Microsoft Office Suite or related software
Ability to quickly learn or knowledge of payroll systems, Human Resource Information Systems (HRIS), and related software

Nice To Haves

Experience supporting payroll processing or working with HRIS systems
Ability to handle multiple priorities in a fast-paced environment
Leadership experience – 1 year (Preferred)
High level of discretion and professionalism when handling confidential information
Proactive problem-solver with a willingness to take initiative
Positive attitude and team-oriented mindset
Strong customer-service approach when assisting employees and applicants
Adaptable and open to learning new systems and procedures
Detail-focused with the ability to identify discrepancies or missing documentation
Interest in long-term growth within the Human Resources field

Responsibilities

Maintaining accurate and up-to-date human resource files, records, and documentation
Answering frequently asked questions from applicants and employees regarding policies, benefits, and hiring processes; escalating complex matters to senior HR staff
Maintaining the integrity and confidentiality of HR files and records
Performing periodic audits of HR files to ensure required documents are properly collected and filed
Providing clerical and administrative support to the HR department
Assisting with payroll functions including processing, responding to employee inquiries, correcting errors, and distributing checks
Acting as a liaison between the organization and external benefits providers (health, disability, retirement plans, etc.)
Assisting with new hire orientation and processing onboarding and termination paperwork
Supporting planning and execution of special events such as benefits enrollment, company meetings, employee recognition events, holiday celebrations, and retirement gatherings
Performing other duties as assigned