Human Resources Assistant

Georgia College & State University • Milledgeville, GA

397d

About The Position

The Human Resources Assistant at Georgia College & State University (GCSU) plays a vital role in supporting recruitment activities and providing frontline customer service to employees, volunteers, and candidates. This position is responsible for ensuring accurate filing and confidentiality of all HR documents, facilitating onboarding processes, and maintaining compliance with legal and regulatory requirements.

Requirements

• Associate's degree or equivalent.
• 1-3 years related experience.

Nice To Haves

• Basic knowledge of HR practices and procedures.
• Experience with HRIS or applicant tracking systems.
• 1 year of Human Resources experience.

Responsibilities

• Serves as the first line of communication for managers and candidates regarding onboarding.
• Answers frequently asked questions from applicants and employees about standard policies and hiring procedures.
• Provides back-up support for front desk coverage.
• Scans and uploads recruitment and employee documents.
• Facilitates the timely collection of all search files.
• Ensures proper filing and retrieval of HR documents.
• Assists with document audits for compliance purposes.
• Creates and maintains employee files (both physical and digital).
• Organizes and files HR documents systematically.
• Implements and maintains a document indexing system.
• Ensures storage and security of all records in accordance with regulations.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Develops and implements records retention schedules for on-boarding, employment, and search files.
• Ensures compliance with legal and regulatory retention requirements.
• Implements and maintains a systematic purge process.
• Conducts regular internal audits of retained records.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: Associate degree