Human Resources Assistant, Temporary
Santa Cruz Community Health•Santa Cruz, CA
•$24 - $27•Onsite
About The Position
The Human Resources Assistant (HRA) provides administrative and operational support to the Human Resources department in a fast-paced healthcare environment. This role supports key HR functions including recruitment, onboarding, payroll and timekeeping, benefits administration, compliance, and employee records management. The HRA plays a critical role in ensuring accurate HR processes, maintaining regulatory compliance, and supporting a positive employee experience across the organization
Requirements
- Minimum of 1 year of administrative or Human Resources experience.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to learn new systems
- Strong organizational and time management skills
- Ability to maintain confidentiality and handle sensitive information
Nice To Haves
- Experience in healthcare or a nonprofit setting preferred; FQHC experience strongly preferred
- Experience with HRIS/payroll systems (e.g., ADP) preferred
- Associate’s or Bachelor’s degree in Human Resources or related field preferred
Responsibilities
- Recruitment & Onboarding
- Coordinate interview scheduling and candidate communications
- Track applicants and maintain recruitment records
- Assist with reference and background check coordination
- Distribute and track completion of pre-employment documents, including health records.
- Support prepare onboarding materials and support new hire onboarding processes
- Ensure completion of onboarding requirements (I-9, licensure, required documentation)
- Payroll & HRIS Administration
- Support bi-weekly payroll processing and audit timecards for accuracy
- Assist employees with timekeeping system (ADP) inquiries
- Monitor and flag timekeeping issues, including missed punches and meal/rest break compliance
- Maintain accurate employee data within HR systems
- HR Ticketing System Management
- Monitor and triage incoming tickets to ensure timely response and resolution
- Respond directly to routine inquiries and requests, providing accurate and customer-focused support
- Escalate or assign tickets to appropriate HR team members when specialized support or follow-up is needed
- Track ticket status and follow through to ensure timely closure and resolution
- Compliance & File Management
- Compile and maintain accurate and up-to-date personnel files (electronic and physical)
- Assign and ensure completion and tracking of required compliance trainings
- Support internal and external HR audits by preparing documentation
- Assist with policy acknowledgments and compliance tracking
- Credentialing & Privileging Support
- Track credentialing and privileging documentation for clinical staff
- Monitor expiration dates for licenses, certifications, and required credentials
- Workers’ Compensation & Leave Support
- Assist with workers’ compensation claims and documentation
- Support return-to-work coordination and tracking
- Assist with leave administration tracking (e.g., FMLA, CFRA, PFL)
- Employee Experience & Engagement
- Support employee engagement initiatives, events, and recognition programs
- Assist with surveys and feedback collection efforts
- Contribute to a positive and inclusive workplace culture
- Administrative & Operational Support
- Process employment verifications
- Maintain HR reports and tracking logs (e.g., training, licensure, compliance)
- Reconcile HR department expenses (credit cards, invoices)
- Support special projects and other duties as assigned
Benefits
- the employee is entitled to 24 hours of Paid Sick Leave and automatic 2% enrollment in the employer sponsored 401K Plan and a 2% retirement match.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
