Human Resources Assistant- Part-time

The Pavilion At Williamsburg Place • Williamsburg, VA

103d

About The Position

The HR Assistant is responsible for a combination of routine, technical and administrative work to assist with a variety of HR functions including recruitment, orientation, benefits, licensing, training, employee recognition and filing. Collects, organizes, enters data and files documentation. Performs staff license verification and maintenance. Orders supplies for the department and ensures confidentiality of all data and information.

Requirements

• High school diploma or equivalent required.
• One year experience in HR in healthcare setting preferred.

Responsibilities

• Assists in developing and executing recruiting plans including job posting and scheduling interviews.
• Conducts pre-employment screening, and coordinates scheduling of lab work and fingerprinting as needed.
• Verifies timely licensures and certifications of new employees and incumbents.
• Assists new employees with completion of new hire paperwork and onboarding.
• Serves as a resource person and assists in the orientation of new employees.
• Ensures personnel files and related documents are organized and maintained in an easily retrievable format and conform to audit/review standards.
• Audits files regularly to ensure compliance.
• Creates files for new hires and purges terminated employee files according to facility policies and procedures.
• Collects and compiles data and information and enters data in the HRIS accurately and timely.
• Tracks staff training.
• Assists with day to day operations of the HR functions and duties.
• Supports special projects and events related to these functions.
• Processes various HR materials including confidential forms and records such as employment, enrollment and pay changes.
• Maintains employee information by entering and updating employment and status-change data.
• Maintains policy and procedure manuals, employee handbook, other communications and distribute as appropriate.
• Ensures they are accessible to employees.
• Ensures human resource information are kept confidential.
• Organizes and attends career fairs and employee events as directed.
• Helps to ensure benefits are consistently administered to the plan summary.
• Prepares monthly reports to ensure all employees are in compliance with federal, state and licensing agency regulations.
• Orders supplies for the department.

What This Job Offers

• Job Type: Part-time
• Industry: Hospitals
• Education Level: High school or GED