Human Resources Assistant I

HX5 • Fort Walton Beach, FL

405d • $38,000 - $47,000

About The Position

The Human Resources Assistant I at HX5, LLC is responsible for providing administrative support to the HR department and other departments as needed. This role involves managing communication, scheduling, and assisting with various HR functions, including onboarding and maintaining personnel files. The position requires strong organizational skills and proficiency in Microsoft Office applications, particularly Excel.

Requirements

• High school diploma or equivalent.
• One year of administrative experience is helpful.
• Intermediate knowledge of Excel, including creating formulas and sorting.
• Proficiency in Microsoft Office Word, Excel, Outlook, and PowerPoint.
• Ability to demonstrate discretion, professionalism, and maintain confidentiality.

Nice To Haves

• Familiarity with government contracting.
• Experience using databases such as a Human Resource Information System, Applicant Tracking System, or Payroll System.

Responsibilities

• Answer incoming telephone calls and determine the purpose of callers, forwarding calls to appropriate personnel or department.
• Take and deliver messages or transfer calls to voicemail when appropriate personnel are unavailable.
• Answer questions about the organization and provide callers with address, directions, and other information.
• Welcome on-site visitors, determine the nature of business, and announce visitors to appropriate personnel.
• Schedule, manage, and update appointment calendars for Executive, HR, and other departments as needed.
• Assist HR staff in new hire processes and onboarding functions.
• File and maintain organized electronic personnel files.
• Perform other clerical duties as needed, such as filing, photocopying, and collating.
• Process vendor invoices as required.
• Process travel expenses for corporate management as needed.
• Organize, set up, and prepare conference rooms for group luncheons, guest meetings, and corporate functions as needed.
• Support each department with special projects and administrative needs as necessary.
• Assist recruiters with posting jobs to state unemployment sites.
• Manipulate Excel documents and templates at an intermediate level.

Benefits

• Medical/Dental/Vision Insurance
• 401(k) plan with Company Match
• Paid Holidays
• Paid Time Off
• Parental Leave
• Life Insurance
• Tuition Reimbursement
• Identity Protection
• Medical and Dependent Care Flexible Spending Accounts
• Commuter/Transit Spending Accounts
• Group Legal Coverage Options
• Pet Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Space Research and Technology
• Education Level: High school or GED
• Number of Employees: 11-50 employees