Human Resources Assistant (Administrative Assistant II (Contractual))

Fifteenth Judicial Circuit - Court Administration • West Palm Beach, FL

443d • $39,874 - $39,874

About The Position

The Human Resources Assistant plays a crucial role in providing advanced administrative and clerical support to the Human Resources Team. This position involves a variety of tasks including conducting reference checks, maintaining confidential HR documents, and assisting with special projects across departments. The role is essential for ensuring smooth HR operations and effective communication within the organization.

Requirements

• High School Diploma (or GED)
• Minimum of one year of college or vocational school education in office skills, computer or closely related field
• Minimum of two years related experience
• Exceptional written and verbal communication skills
• Ability to organize documents physically and electronically
• Telephone skills
• Detail-oriented
• Accurate use of the English language and grammar
• Ability to work independently
• Ability to interact with a diverse set of people in an open, friendly, customer-oriented manner
• Ability to maintain records and perform clerical work
• Ability to follow instructions
• Organizational skills

Nice To Haves

• Bachelor's Degree; major in Human Resources
• Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis

Responsibilities

• Conduct reference checks
• Send correspondences to relevant stakeholders
• Maintain and update reports and binders
• Maintain the New Employee Orientation bi-monthly attendance list and invite
• Send 'First Day' emails to all candidates
• Track attendance of various Human Resources events
• Serve as the primary back up to the front desk receptionist
• Deliver and retrieve documents from relevant departments and parties
• Answer and transfer calls on a multi-line phone system and greet visitors
• Provide information and direct callers/visitors to proper personnel
• Screen telephone calls and direct visitors to secure areas of Court Administration
• Process sensitive/confidential documents
• Set up and maintain files, books, records, and other departmental systems of responsibility
• Provide clerical assistance to the Americans with Disabilities Act (ADA) Coordinator
• Type documents, maintain calendars and process mail
• Establish a working relationship with judges, court personnel, attorneys, law enforcement, social services, witnesses and the general public
• Assist in maintaining files in file room
• Shred documents

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Parental leave
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED