Human Resources and Safety Coordinator - 2nd Shift

Stampede Culinary Partners•Bridgeview, IL

About The Position

Summary: Conducts Human Resources and Safety activities for multiple facilities by performing the following duties: Human Resources Responsibilities : Coordinate and conduct new hire orientation and onboarding to foster a positive attitude toward company values and expectations. N ew hire documentation in compliance with federal, state, and local regulations, including but not limited to I-9, W-4, direct deposit authorization, confidentiality agreements, policy acknowledgments, and benefit enrollment forms Administer and maintain employee records, personnel files, and HRIS/Time & Attendance systems, ensuring accuracy and compliance. EX. C hange of address, tax withholding (W- 4's ), departmental transfers, rate increases, FMLA/WC/vacation/personal/sick leave, terminations, 401k benefits, etc. Employee Attendance: Accurately tracks employee attendance and enforces attendance policy. Answers phone calls and checks voicemails daily and responds appropriately the same day. Runs weekly Points reports, generates disciplinary forms with accurate data, and issues disciplinary action with documentation in employee records; distributes Points reports to HR team and staffing agency on sites . Payroll: Responsible for running and reviewing weekly reports to assist in preparation of timecards for payroll and bonus processing, which consists of 125+ employees. Assists in tracking milestone anniversaries, vacations and bonus participation for all hourly employees. Responds to company correspondence accurately and with urgency in regard to employee matters such as: garnishments, child support orders, tax levies , unemployment claims, and verifications. Employee Relations: Regularly interacts with leadership of Production, QC and Technical Services to discuss and resolve current issues; initiates updates routinely on employee relations' issues with Production Supervisors and required personnel . Ga thers necessary information through investigations, makes decisions that will impact employees' employment based on company policies, documents matters and communicates to HR Supervisor . Company Events: Translates, organizes, emails, posts, distributes and removes memos, announcements, employee bulletins and job postings under direction of Director or Supervisor of Human Resources. Assists in coordinating and facilitating employee events, such as holiday gift giving , on-site luncheons , open enrollment, wellness program activities, company luncheons, etc. Staffing Agencies Responsible for weekly/monthly verification, approval, documentation and submitting for payment of invoices; including but not limited to invoices for: temporary agency employees, employee benefits, criminal background checks. Routinely visits the Oak Lawn and Bedford Park facilities to field employee questions, address employee concerns, and issue disciplinary action. Performs other duties, as needed Safety Responsibilities: Organize, conduct, and manage annual trainings such as HACCP (GMP), Safety, Sexual Harassment and Butcher Certification training. Daily Production Walkthroughs: Ensure employees a r e wearing proper PPE , food safety gear , safety gear and following GMPs. I nspect company equipment and property to ensure compliance with safety standards. Handle accident reports, make sure records are properly filed, and identify strategies for preventing future accidents . Reports must be filed within 24 hours of incident occurrence. Assist in managing OSHA logs and other regulatory forms and processes. Assist in developing and/or implementing safety plans, policies, and developing programs that ensure safe working conditions using Alchemy . Performs other duties, as needed Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily . The requirements listed below are representative of the knowledge, skill, and/or ability required . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . Regular attendance is required .

Requirements

Four-year degree from college or university; at least two years of related experience
Ability to read, write, speak and translate fluently and professionally between English and Spanish
Ability to read and comprehend simple instructions, short correspondence, and memos
Ability to write simple correspondence
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
Knowledge of Human Resources systems; Internet software; payroll systems; spreadsheet software and Microsoft Office Word Processing software
Must have excellent customer service skills and communication skills
Ability to speak fluent Spanish is
Regular attendance is required

Responsibilities

Coordinate and conduct new hire orientation and onboarding
New hire documentation in compliance with federal, state, and local regulations
Administer and maintain employee records, personnel files, and HRIS/Time & Attendance systems
Accurately tracks employee attendance and enforces attendance policy
Responsible for running and reviewing weekly reports to assist in preparation of timecards for payroll and bonus processing
Responds to company correspondence accurately and with urgency in regard to employee matters
Regularly interacts with leadership of Production, QC and Technical Services to discuss and resolve current issues
Translates, organizes, emails, posts, distributes and removes memos, announcements, employee bulletins and job postings
Responsible for weekly/monthly verification, approval, documentation and submitting for payment of invoices
Organize, conduct, and manage annual trainings such as HACCP (GMP), Safety, Sexual Harassment and Butcher Certification training
Daily Production Walkthroughs: Ensure employees a r e wearing proper PPE , food safety gear , safety gear and following GMPs
Inspect company equipment and property to ensure compliance with safety standards
Handle accident reports, make sure records are properly filed, and identify strategies for preventing future accidents
Assist in managing OSHA logs and other regulatory forms and processes
Assist in developing and/or implementing safety plans, policies, and developing programs that ensure safe working conditions using Alchemy