Human Resources and Office Manager

Keystone Symposia • Heeney, CO

240d • $70,000 - $75,000

About The Position

This full-time, year-round position (40 hours per week) oversees employment, compensation, benefits, training, and employee services while also performing office administrative duties.

Requirements

• Bachelor's degree preferred.
• Minimum of three years relevant experience desired.
• Proven skills in HR and Office Administration.
• Understanding of minimum wage requirements and basic FLSA laws required.
• Basic accounting and math skills.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to manage multiple tasks with frequent interruptions.
• Proficiency in Microsoft Office, and Intermediate to Advanced Excel proficiency.
• Ability to exercise discretion and independent judgment in matters of significance.

Responsibilities

• Work with PEO administrator regarding employee payroll, personnel management and compliance administration.
• Lead recruitment efforts for both exempt and nonexempt positions, including advertising, pre-screening, interviewing, and reference checks as needed.
• Conduct new employee orientations and oversee career development programs.
• Assist and guide employees and managers in leave management, benefits administration, performance appraisals, and HR policies.
• Manage the performance management system, ensuring employee evaluations accurately reflect performance; provide coaching to managers and directors.
• Maintain accurate personnel records, tracking employee transactions such as hires, promotions, transfers, and terminations.
• Regularly review and update job descriptions.
• Manage employee separations, including exit interviews and related documentation.
• Collaborate with the CFO in preparing personnel cost budgets, including benefits and training expenses.
• Analyze and recommend competitive benefits packages (medical, dental, disability, life insurance, etc.), evaluating options with insurance and 401(k) brokers.
• Utilize existing employee compensation program to maintain competitive compensation structures.
• Manage the 401(k) retirement plan record keeper and Investment Advisor to maintain compliance with legal and regulatory standards and overseeing plan administration.
• Administer and maintain the companys timesheet system, including personnel updates and staff assistance.
• Submit bi-weekly payroll to PEO, ensuring accuracy and compliance.
• Monitor payroll payments while tracking expenditures against budget allocations.
• Reconcile 401K contributions on an annual basis and prepare the annual census report for the 401K record keeper.
• Work closely with the Board of Directors Personnel Committee, providing updates and seeking input during semi-annual meetings.
• Enhance employee experience by researching and implementing new benefits and HR systems.
• Support employee recognition, satisfaction, and incentive programs.
• Serve as the main contact for office supplies.
• Coordinate office cleaning services.
• Serve as a liaison to the property management company to resolve issues with the lease space, HVAC system, parking etc.
• Reconcile cash bank accounts monthly.
• Pickup and distribute mail once a week.
• Perform any additional duties necessary for the operational success of Keystone Symposia.

Benefits

• Attractive medical, dental, vision, and 401(k) offerings following applicable waiting periods.
• Competitive salary and benefits package, including health insurance, retirement plan options, and generous paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree