Human Resources/Administrative Coordinator/Title IX Coordinator

Archdiocese Of Philadelphia • Ambler, PA

96d

About The Position

St. Charles Borromeo Seminary is seeking a full time Human Resources/Administrative Coordinator/Title IX Coordinator, at their location at 1400 Evans Road, Ambler, PA 19002. This is a benefit-eligible, full-time position. We offer competitive rates and a comprehensive benefits package. Available October 2025. The coordinator supports the mission of the Seminary; particularly focusing on the day-to-day operations for the Finance and Operations Office, Human Resources, Payroll preparation, Safe Environment Compliance for faculty and staff, and Risk Management. The coordinator will provide administrative assistance to the CFO/COO. The position requires the ability to maintain confidentiality; knowledge of office protocols and practices and have knowledge and an understanding of the culture and mission of the Catholic Church.

Requirements

• Excellent Communication skills
• Proficiency in MS Office/SharePoint
• Display integrity, professionalism, and confidentiality
• Ability to multi-task and follow through with tasks and projects
• Excellent organizational skills and attention to detail
• Knowledge of human resources and accounting protocols and practices
• Ability to work collaboratively

Nice To Haves

• College degree is preferred; or five years of related experience and/or training; or equivalent combination of education and experience.
• Proficiency with MS Office, Financial Accounting software (Blackbaud) a plus.

Responsibilities

• Prepares bi-weekly payroll for faculty, staff and seminarian student assistants; prepares monthly payroll for religious staff; collaborative effort with Archdiocesan Payroll Department.
• Maintain attendance controls for full-time staff.
• Collaborate with CFO regarding changes/updates to compensation.
• Acts as a liaison for benefits coordination, open enrollment; enroll employees in designated benefit plan, prepare invoices for payment, research discrepancies.
• Respond to written requests for employment verification, FMLA, STD/LTD in accordance with Archdiocesan policy.
• Work with supervisors to address employee relations issues, consult with CFO/COO, Archdiocesan HR office and legal counsel when necessary.
• Maintain employee personnel files.
• Collaborate with hiring manager, post opening on job board, receive/review resumes, set up interviews and act as liaison with the candidates, prepare offer letter, onboard, prepare personnel file, respond to unchosen applicants.
• Ensure and facilitate compliance with Safe Environment for new lay hires and current lay staff members.
• Prepare yearly USCCB Audit on behalf of Saint Charles Borromeo Seminary adhering to Pennsylvania Child Protective Services Law and Archdiocesan policies for the Protection of Children and Young People.
• Maintain/Coordinate updates to Title IX policy; work with Seminary Website Publisher to post on Seminary website.
• Coordinate and facilitate with the two agencies the required annual training for New Men as well as staff.
• Point of Contact for Workers Compensation/Liability, reporting employee accidents/injuries.
• Support the CFO/COO with two subcommittees of the Board of Trustees: Finance & Budget Committee and Building & Grounds Committee.
• Administrative tasks include scheduling/maintaining calendar for CFO/COO, serve as the face of Finance and Operations Office, sort/distribute mail, order supplies, leased copy equipment liaison.

Benefits

• Comprehensive benefits package
• Competitive rates

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: Bachelor's degree