Human Resources Administrative Assistant

City Of Lynnwood-posted about 1 year ago
$66,373 - $85,467/Yr
Full-time • Entry Level
Lynnwood, WA
Executive, Legislative, and Other General Government Support
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The Human Resources Administrative Assistant at the City of Lynnwood plays a vital role in supporting the HR Department by providing organized, detail-oriented, and confidential administrative assistance. This position involves a variety of tasks including HRIS management, employee benefit coordination, recruitment support, and report generation, all while maintaining a positive and adaptable approach in a fast-paced environment.

  • Respond to general inquiries and provide accurate information regarding City and Human Resources policies, programs, regulations, and procedures.
  • Maintain and ensure accuracy of confidential employee data in the HRIS and other recordkeeping systems; generate various personnel-related reports.
  • Generate, review, and approve employee benefit eligibility and enrollment; maintain HRIS employee benefit data and related vendor portals.
  • Provide clerical, organizational, and administrative support to the Department Director and staff, including processing mail and scheduling meetings.
  • Serve as the Lead for the City's annual benefits open enrollment, designing communication to employees and processing election changes.
  • Coordinate events such as the annual employee recognition event and employee benefits fair.
  • Respond to public records requests and complete employment verifications.
  • Generate department budget reports and process finance-related paperwork.
  • Serve as the LEOFF-1 Disability Board Secretary and Firefighters' Pension Board Secretary, including meeting minutes and claims processing.
  • Maintain the Human Resources Department inventory of supplies and coordinate maintenance for machines and equipment.
  • Serve as the City's Commute Trip Reduction Coordinator and process employee reimbursements.
  • Assist with the coordination of City-sponsored training classes and maintain HR web pages.
  • AA Degree in office management or related field plus three years of successful related administrative experience.
  • Experience in human resources career field required.
  • HRIS system management and public sector experience preferred.
  • Two years' experience with data entry, invoice paying, benefit enrollment processing, and scheduling meetings.
  • Proficiency in MS Office Suite, Adobe, and preferably Munis, NEOGOV, OpenCities/Granicus software systems.
  • Knowledge of procedures required under RCW 42.56 Public Records Act.
  • Knowledge of Washington State Archives Local Government Common Records Retention Schedule.
  • Regular Full-Time Benefitted position with a competitive hourly salary.
  • Opportunities for career growth in Human Resources and public service.
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