Human Resources Administrative Assistant - Spokane, WA - Full-time/Hourly

Goodwill Industries of the Inland Northwest•Spokane, WA

3d•$22

About The Position

Provide the initial "point of contact" for the Human Resource Department including visitor inquiries, incoming telephone calls, and directing individuals to the appropriate personnel . Assist the Human Resources Department in the accomplishment of tasks relative to the human resources (HR) functions for the organization including administrative tasks, duties, and responsibilities. Must have a working knowledge of Microsoft Office Suite and can learn, use, and become proficient with other specialized software programs including HRIS. Must be organized and able to multi-task and reprioritize tasks in a fast-paced environment. Position may require local travel which includes a valid driver's license, clean driving record, and proof of personal auto insurance. Must pass background check.

Requirements

Must have a working knowledge of Microsoft Office Suite and can learn, use, and become proficient with other specialized software programs including HRIS.
Must be organized and able to multi-task and reprioritize tasks in a fast-paced environment.
Position may require local travel which includes a valid driver's license, clean driving record, and proof of personal auto insurance.
Must pass background check.
Associate degree or equivalent from a two-year college or technical school; or one to five years related experience and/or training; or equivalent combination of education and experience.

Responsibilities

Provide initial "point of contact" and customer service to employees, visitors, and the general public for the Human Resources Department.
Provide excellence in customer service to internal (employees) and external customers/guests.
Maintain personnel files according to department policies and procedures including periodic auditing and annual archiving process.
Assist Human Resources Department with processing community service background checks.
Schedule and manage interviews and conduct reference checks upon request.
Process daily mail sort and distribution within the department.
Provide general office support to the Human Resources Department, including scanning, emailing, faxing, photocopying, etc.
Create and distribute employee ID badges for new hires and existing employees, as needed.
With HR Specialist III, conduct and coordinate caserecord review with appropriate Goodwill personnel.
Perform corrective action to files according to recommendations of Caserecord Review Committee and in conjunction with HR management, as needed.
Provide the filing for the Human Resources Department for both current and former employee documents.
Order, receive, and maintain office supplies.
Complete basic employment verification requests.
Issue Spokane Transit reduced-cost bus passes for employees through the Commute Smart Northwest program, as needed.
Assist with the planning and coordination of employee relation programs, projects, and events.
Review departmental procedures.
Seek ways to streamline personnel and customer service processing activities.
Attend appropriate meetings, conferences, and workshops as approved or directed by Human Resources management.
Assure departmental compliance, and assist with organizational compliance of all health, safety, and fire standards and all local, state, and federal regulations (WISHA & OSHA).
Follow all policies, procedures, and directives of Goodwill Industries assuring safety of personnel or property.
Work collaboratively with Workforce and Family Services to provide participant services.
Properly wear and maintain all required Personal Protective Equipment (PPE).
Maintain a superior degree of agency confidentiality. Violation of confidentiality is cause for immediate dismissal.
Comply with all health, safety, and fire standards and all local, state, and federal regulations (WISHA & OSHA).
Other duties as assigned.