Human Resource Coordinator

Brain Corp • San Diego, CA

288d • $25 - $29

About The Position

Brain Corp is a San Diego, California, USA-based AI company creating transformative core technology for the robotics industry. Our purpose is to create autonomous technology that helps the real world work better. Brain's robotic and AI solutions help retailers ensure that the right product is on the right shelf at the right price, in a clean environment. Through the BrainOS® Robotics Platform, which powers the largest global fleet of the Autonomous Mobile Robots (AMRs) in operation in commercial public spaces, Brain Corp delivers insightful and efficient automated solutions in both commercial floor cleaning and inventory management, empowering organizations and their employees to achieve more. Brain Corp currently powers more than 30,000 AMRs, representing the largest fleet of its kind in the world. Brain Corp is funded by the SoftBank Vision Fund, Clearbridge, and Qualcomm Ventures. As a member of the Human Resources team, the Human Resources (HR) Representative is responsible for assisting with the day-to-day tasks in support of other team members and Brain employees. The HR Representative will support the entire employee life cycle including areas like talent acquisition coordination, onboarding, HR database management, compliance, offboarding, communications and employee HR inquiries. This is a temporary position with the possibility of fulltime should candidate perform as expected.

Requirements

• High School Diploma and 3 years of administrative experience, preferably within a HR or corporate team; OR Bachelor's Degree in HR, Business, or related field (preferred); or actively working towards completion and 1+ year of experience working in an administrative capacity, preferably within a HR or corporate team.
• Proficiency in Word, Excel, PowerPoint and Google Suite
• Ability to maintain a meticulous attention to detail
• Ability to prioritize many tasks, and where needed, act with a sense of urgency
• Excellent oral and written communication skills
• Strong problem-solving, listening and organizational skills
• Ability to maintain a high level of confidentiality

Nice To Haves

• Familiarity with HRIS platforms and applicant tracking systems
• Ability to take initiative, anticipate needs and work independently in a fast-paced environment

Responsibilities

• Maintain, process, and audit various HR documents, records, and data for onboarding and general employee administration
• Assist in coordinating recruiting processes, including scheduling interviews, responding to candidates, updating the ATS (Greenhouse), revising job descriptions, and managing requisitions
• Support the internship program by reviewing resumes, communicating with candidates, scheduling interviews and events, and attending on-campus events as needed
• Assist with audits by compiling data and retrieving necessary files or documents
• Support administrative immigration-related tasks, ensuring timely submissions and processing
• Respond to employee, applicant, manager, and consultant inquiries, providing information and guidance as needed
• Maintain and update HR databases and electronic filing systems
• Prepare reports on employment, headcount, turnover, and other key HR metrics
• Ensure compliance with all applicable laws, regulations, and company obligations
• Initiate and monitor background screenings
• Submit IT requests for new hires
• Schedule and conduct orientation sessions
• Communicate with hiring managers and new employees
• Add new employees to the HRIS, complete I-9s, and maintain documentation
• Draft termination paperwork and schedule exit interviews
• Submit termination notices and update systems accordingly
• Communicate with departing employees and coordinate the return of company property
• Collaborate with the Event Committee to plan and schedule employee events
• Support benefits administration, answer employee questions, and monitor file feeds for potential issues
• Update and maintain labor law posters at various state, county, and city levels
• Monitor the HR inbox and address administrative tasks
• Manage HR-related employee communications, including sending reminders, Slack updates, and scheduling meetings
• Maintain and update the HR website, including policies, benefits information, and meeting recordings
• Oversee HRIS administration, processing employee changes, monitoring location updates, managing payroll-related adjustments, and updating job codes
• Adapt to evolving HR team needs as the company grows
• Support other duties and projects as assigned

Benefits

• Health insurance
• 401(k) plan
• Paid time off
• Flexible scheduling

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED