Human Resource Assistant

Bethany Village•Town of Horseheads, NY

About The Position

Join Our Team at Bethany Village! Are you organized, friendly, and passionate about supporting both employees and applicants? We’re looking for a detail-oriented HR Assistant who thrives in a fast-paced environment and enjoys being the first point of contact for our team. In this role, you’ll play a key part in supporting day-to-day Human Resources operations while also managing front desk responsibilities. If you love helping people, staying organized, and being part of a mission-driven team, we’d love to meet you! Basic Function: Responsible for the administrative support of day-to-day clerical Human Resources operations and duties of front desk reception.

Requirements

Associate's degree in business or related field preferred or a High School Diploma / G.E.D required.
Knowledge of business office operations, filing, word processing, and various administrative / clerical operations.
1-3 year’s Human Resources experience preferred.
Ability to communicate effectively both orally and in writing with employees and the general public, to maintain confidentiality in daily operations, and to conduct daily duties in a professional manner.

Responsibilities

Performs customer service functions by greeting & answering employee / applicant requests and questions via phone calls and department visits.
Conducts new hire enrollment for new employees which may include explanation of benefits and providing job offer to candidate upon appropriate approval.
Responsible for maintenance and confidentiality of personnel files / personnel issues.
Facilitates appropriate documentation including personnel requisition, background check, internal / external posting, reference verifications, state mandated requirements, approved offers, new hire paperwork, and other documentation related to the recruitment process for employment & volunteer candidates.
Serves as Authorized Person for the purposes of Department of Health (DOH) website user; notification to DOH of hire, termination, and other documentation as requested.
Verifies I-9 documentation and submits appropriate reporting to state & federal government.
Ensures organization's personnel records up to date with information such as address changes, changes in job titles, benefits, and salaries.
Updates HR spreadsheet / system with employee change requests and processes paperwork.
Assists with recruitment and interview process.
Forwards employee/manager related issues to the Director of Human Resources.
Makes photocopies, faxes documents and performs other clerical functions including maintenance / upkeep for personnel files.
Process daily mail and intercompany mail, sorting mail and delivery of faxes.
Maintains insurance enrollment data and reconciles spreadsheet to bills monthly.
Assist with weekly payroll.
Greeting and directing of visitors.
Daily re-stocking of copy room (toner, paper) and placing orders with purchasing.
Assists with various research projects and/or special projects.
Assists in and prepares correspondence.
Schedules employees / managers for new hire orientation.
Processes employment applications and maintains appropriate computer documentation.
Performs all other duties as assigned.