Human Resource Assistant, Lead (1.0 FTE/12 months)

Baltimore County Public Schools-posted 2 months ago
$26 - $42/Yr
Full-time • Mid Level
Towson, MD
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Performs a variety of complex administrative, technical, and clerical duties for the Office of Certification in the Department of Human Resources. Compiles, reviews and processes employee data and employee transactions in accordance with BCPS policies and union contracts in a timely manner. Acts as team lead to oversee general office functions, including maintaining office records, establishing operational procedures, and providing employee training. Assigns and reviews the work of others.

  • Enters, maintains, tracks, audits, and verifies the accuracy of employee data in an automated human resources information system (HRIS) and other databases for all regular, temporary, and substitute employees in schools and departments.
  • Processes employee transactions in the HRIS such as promotions, transfers, separations, and salary lane changes. Ensures that the transactions are processed in accordance with established policy and master agreements.
  • Assists in the development and modification of the HRIS and other department systems. Tests and analyzes proposed system changes. Participates on various information management committees. Provides advice and guidance to departmental management and co-workers regarding HRIS issues. Serves as a liaison to the Department of Information Technology and Department of Administrative Services.
  • Reviews and calculates salary adjustments for acting pay assignments. Researches and resolves pay discrepancies.
  • Maintains professional growth records for employees. Processes employee salary changes due to educational and licensing attainments.
  • Creates records for new employees. Enters and verifies employee data and attributes such as name, address, social security number, union codes, and work location.
  • Processes tuition and other educational assistance reimbursement requests. Determines if the class and employee are eligible for reimbursement.
  • Processes salary lane advancements for certificated and non-certificated employees. Reviews professional growth records. Verifies that licenses, degrees, credits and other educational attainments have been accumulated and qualify for the salary change. Calculate salary adjustments.
  • Maintains records of employee professional growth, educational assistance, and tuition reimbursement.
  • Researches, gathers, and compiles data to produce various human resources related reports and lists for management decisions.
  • Receives and responds to requests and questions from the public, employees, and management regarding human resources policies, procedures, practices, and union master agreements. Provides support to professional human resources staff.
  • Assigns and reviews the work of others.
  • Performs other duties as assigned.
  • Possession of a high school diploma or equivalent required.
  • Five years of progressively responsible secretarial, clerical, or professional experience, two years of which were directly related to human resources administration are required.
  • Basic knowledge of the principles and practices of human resources administration.
  • Knowledge of human resources information systems.
  • Knowledge of modern office practices and procedures.
  • Knowledge of spelling, grammar, and arithmetic.
  • Knowledge of automated office systems.
  • Knowledge of personal computers and office software applications.
  • Skill in analyzing transcripts and non-traditional coursework or licensing programs.
  • Skill in performing secretarial, clerical, or technical work in support of a human resources function.
  • Skill in the operation of automated office systems and personal computers.
  • Ability to understand human resources rules and regulations and to communicate them effectively to others.
  • Ability to establish and maintain effective working relationships with co-workers, school-based employees, office managers, the public, and others.
  • Ability to handle confidential material with discretion.
  • Ability to lead others.
  • Associate of arts degree preferred.
  • BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans.
  • Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves.
  • All new hires will attend a benefits meeting upon hire.
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