HSE Field Support Coordinator

Audubon Companies•Houston, TX

3d•Onsite

About The Position

Audubon is currently seeking an HSE Field Support Coordinator to join our team in our Houston TX Office. The HSE Field Support Coordinator will coordinate Health, Safety, and Environmental (HSE) compliance initiatives, administers the corporate drug and alcohol program, and supports safety programs across both office and field operations. It ensures adherence to company policies and regulatory requirements through effective program management, data tracking, and administrative support. Responsible for overseeing regulatory compliance efforts, coordinating pre-employment drug and alcohol testing, maintaining accurate records and data systems, and supporting safety training initiatives. The role also involves working closely with hiring managers to provide updates on candidate testing status and ensure timely onboarding. As a full-time, in-office position, it plays a key role in maintaining workforce readiness by monitoring and documenting compliance testing, ensuring alignment with applicable laws and regulations, and serving as a liaison between the Safety and Human Resources departments.

Requirements

High School Diploma or GED
Minimum of three (3) years of experience in an administrative, HSE, or compliance support role
Requires 2 + years of compliance management, preferred corporate drug and alcohol program management experience
Working knowledge of DOT regulations, drug and alcohol testing requirements, and general HSE compliance standards preferred
Ability to maintain confidentiality in all work performed
Strong organizational skills with the ability to manage multiple priorities and deadlines
Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook
Excellent verbal and oral communication skills
Strong attention to detail with the ability to multitask
This position requires the ability to work in the corporate office. Must be self- motivated and take initiative
Must have a professional customer service attitude with the ability to work in a fast-paced environment.

Nice To Haves

Experience with safety management systems (e.g., KPA) or similar platforms preferred

Responsibilities

Travel to project sites to support HSE initiatives, training, and compliance activities as needed
Provide administrative and coordination support for field safety operations
Serve as the primary liaison for candidates and employees during pre-employment and ongoing drug and alcohol testing processes
Coordinate, schedule, and monitor pre-employment, random, and follow-up drug testing to ensure timely completion and compliance
Track and document all stages of testing, including communication with laboratories, collection sites, and HR
Conduct DOT history checks and maintain accurate, audit-ready compliance records
Maintain and administer drug and alcohol testing programs, including management of company testing pools
Train HSE personnel on DOT drug testing procedure and documentation
Assist in the implementation, maintenance, and continuous improvement of HSE policies, procedures, and safety programs
Provide administrative support to the HSE team, including scheduling, correspondence, document control, and coordination across multiple locations
Collect, enter, and maintain accurate HSE data within KPA, databases, and spreadsheets
Prepare and support reporting of HSE metrics, including incidents, audits, observations, and training records
Support compliance with federal, state, and local HSE and DOT regulations, including audit preparation and documentation
Coordinate and support employee training programs, including LMS and third-party training providers
Assist with development and distribution of safety communications and materials
Provide coordination and administrative support for field HSE activities, including travel to project sites as needed
Perform additional administrative and HSE-related duties as assigned
All employees are responsible for supporting Audubon Companies’ Health, Safety, and Environmental (HSE) policies and procedures.
Performing duties in a manner that protects personal and team health and safety
Participating in required HSE training, meetings, and reporting activities
Identifying and reporting hazards, near misses, and unsafe conditions
Following safe work practices and complying with applicable regulatory requirements