HRIS SYSTEM AND DATA ANALYST

Purpose / Classification / Level / Working Relationships

Purpose/position code/classification/level/work relationships

* Lead the management of the institutional HRIS system, processes, and data requests.  
* COFHRP13610
* Confidential, level II
* Non-exempt, non-bargaining unit
* Reports to: Director of Human Resources
* Principal working relationships: Vice President of Institutional Resources, Assistant Manager of Employee Experience, Employee Benefit and Wellness Educator, Assistant Payroll Lead, Faculty, and Staff

Major Responsibilities / Assists With / Risk Management

Primary responsibilities

* Responsible for overall management of the institutional HRIS system(s) functions and maintenance.
* Work collaboratively with HR team members in creation and improvement of HRIS system processes, including but not limited to employment paperwork, benefit elections, performance reviews, payroll, and time cards.
* Act as the main point of contact for college employees as it relates to their HRIS System account(s) including but not limited to, sign-in, access permissions, and general overall use.
* Serve as main back-up for institutional payroll practices.
* Serve as main back-up for institutional end of year tax process, including but not limited to creation of W-2's and 1095c's.
* Coordinate departmental data requests for internal and external needs.
* Manage HR document and information procedures to ensure compliance with legal and regulatory requirements of records management storage, retention, and destruction.
* Provide education and training to employees and managers regarding timecards and other HRIS processes.
* Maintain knowledge of trends and developments in data management and security, HR technology, and HRIS applications.
* Oversee and maintain department shared file storage ensuring accuracy, integrity, and security.
* Review and submit all associated invoices for payment including but not limited to HRIS and unemployment system fees.
* Participate in the establishment of strategic initiatives for Human Resources and the assessment of the department's performance goals.
* Other duties as assigned.  

Assist with:

* Implementation of new or updated processes to ensure continued compliance with legislation.
* New employee orientation.
* Unemployment claim responses
* Supervision of student workers or interns.
* Campus professional development activities.
* Data assurance procedures with the Institutional Effectiveness team as needed.
* Maintenance of department information on college webpages and other communication platforms.

Risk-management and loss-prevention activities

* Maintain a working knowledge of the college's emergency procedures and actively participate in the college risk-management program.
* Monitor conditions, events and circumstances that present risk to the college community. Intervene and/or report as specified in the college's risk-management plan.

Minimum Necessary Skills, Experience, and Educational Background

Minimum necessary education, skills and experience

* Associate degree or 120 college credit hours or appropriate professional certifications and 2 years of related experience required; Bachelor's degree preferred. 
* Demonstrated experience with HRIS systems.
* Ability to work collaboratively across multiple departments or areas of service including vendors.
* High level of knowledge of computer systems, word processing, spreadsheets, data management, and other similar software.
* Must be able to work independently and prioritize multiple projects simultaneously.
* Working knowledge of human resources and payroll practices and procedures preferred.
* SHRM-CP or SHRM-SCP preferred. 
* Ability to communicate effectively both orally and in writing. Good spelling, grammar, and proof-reading skills required. 
* The ability to communicate successfully with clients of all ages, socio-economic status, sex, or race. 
* Valid driver's license required.
* Spanish or French proficiency preferred.

Physical Requirements to Perform Job Function

Physical requirements to perform job functions

* Basic dexterity skills (computer work, telephoning and other office equipment).
* General physical effort required includes sitting, bending, reaching and some lifting (20 lbs. or less) and the ability to place a work order for anything over that limit.

Implemented: 09/17/2025

Other Necessary Requirements

This is a security-sensitive position and will require a background check as a pre-employment qualifier.