HR Staff Assistant (Learning and Organizational Development)

Orange County, CA • 2223 E. Wellington Ave. Suite #100 Santa Ana, CA

368d

About The Position

The OCERS Human Resources Department is seeking individuals interested in advancing their careers in Human Resources. The selected candidate will join the Learning and Organizational Development (LOD) team and provide support to the Manager of LOD. We are looking for someone with strong business acumen and exceptional organizational, analytical, communication, and planning skills. The OCERS LOD HR Staff Assistant plays a key role in managing various tasks that require critical thinking and effective project management. This position involves utilizing software tools for records management and employee tracking. The individual in this role will oversee training records, perform data analysis, handle training requests, and provide internal customer service. As a high-visibility position, the LOD Staff Assistant will be required to communicate effectively across all levels of the organization. In addition, this position will be assigned unique projects and will require experience in the County LMS - Eureka, experience drafting Excel spreadsheets and producing chart visuals, experience with sending timely emails through Microsoft Outlook, an understanding of Agile project management, capability to work with tight deadlines, and excellent oral/written communication and decision-making skills. Additionally, the incumbent may be called upon to provide support in other HR areas such as recruiting, payroll, and performance management, as needed.

Requirements

• Two years of experience demonstrating the knowledge and abilities defined under core competencies.
• Successful completion of accredited college or university courses in a discipline used in government programs may substitute for the experience requirement.
• Experience in the County LMS - Eureka.
• Experience drafting Excel spreadsheets and producing chart visuals.
• Experience with sending timely emails through Microsoft Outlook.
• Understanding of Agile project management.
• Capability to work with tight deadlines.
• Excellent oral/written communication and decision-making skills.

Nice To Haves

• Intermediate software skills for tracking, monitoring and reporting data.
• Impressive organizational skills.
• Creativity with data and furnishing dashboards.
• Experience designing flyers, brochures and videos.
• Experience as an Administrator for a Learning Management System (LMS).
• HR certifications (e.g., SHRM-CP, PHR).

Responsibilities

• Provide support to the Manager of Learning and Organizational Development.
• Manage various tasks requiring critical thinking and effective project management.
• Utilize software tools for records management and employee tracking.
• Oversee training records and perform data analysis.
• Handle training requests and provide internal customer service.
• Communicate effectively across all levels of the organization.
• Assist in other HR areas such as recruiting, payroll, and performance management as needed.

Benefits

• Performance-based merit increases.
• Scheduled salary increase of 4.00% effective June 27, 2025.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees