HR Shared Services Coordinator II

IGT, a Nevada Corporation

8d•$25

About The Position

The HR Shared Services Coordinator plays a critical role in supporting HR Operations through accurate data management, system administration, and high-quality document preparation. This role partners closely with HR Business Partners, HR Operations, and Payroll to ensure employee data integrity, timely reporting, and consistent execution of HR processes. This is a hands-on, execution-focused role best suited for a highly organized, detail-oriented professional who works independently, anticipates needs, and takes ownership of outcomes.

Requirements

3 to 5 years of experience in HR Operations, HR Administration, or a systems/data support role
Hands-on experience working with HRIS or employee data systems
Strong proficiency in Microsoft Excel and document preparation tools
Experience preparing formal HR documentation and maintaining employee records
Strong verbal and written communication with tact and diplomacy.
Customer service excellence across all interaction channels.
Exceptional attention to detail and data accuracy
Independent, self-directed worker who manages priorities with minimal supervision
Proactive mindset with a strong sense of ownership and accountability
Strong organizational and time-management skills
Ability to handle confidential and sensitive information with discretion

Nice To Haves

Experience supporting multiple HR processes simultaneously in a fast-paced environment
Familiarity with basic HR compliance requirements and audits
Prior experience in a shared services or operations-focused HR team

Responsibilities

Maintain and update employee data across HR systems, ensuring accuracy, completeness, and compliance
Support day-to-day administration of HR systems, including data entry, audits, and basic troubleshooting
Run standard and ad hoc reports related to headcount, employee status changes, compliance, and HR metrics
Perform regular data validation and reconciliation to identify and resolve discrepancies
Prepare and manage HR documents, including offer letters, employment agreements, job changes, and compliance documentation
Support onboarding, offboarding, and employee lifecycle transactions with timely and accurate processing
Ensure HR records are properly maintained in accordance with company policies and retention requirements
Assist with audits, compliance reviews, and data requests as needed
Identify opportunities to improve HR data accuracy, documentation, and operational workflows
Create and maintain simple job aids, checklists, and process documentation
Anticipate upcoming HR needs and proactively prepare data, reports, or documentation