HR Representative

St Vincent De Paul Cares•St. Petersburg, FL

About The Position

The HR Representative is responsible for all daily human resource functions including all recruiting needs, file compliance, onboarding, benefits, background screenings, policy compliance, and daily interactions with staff and managers, and providing administrative tasks of HR processes for the agency. This individual will provide a variety of both complex and routine services.

Requirements

Able to speak, write and understand English
Possess basic computer skills
Must be sensitive to and respect cultural diversity amongst clients, staff, and volunteers and able to work with diverse racial, ethnic, and economic groups
Flexible work schedule including evenings, nights, weekends, and holidays
Ability to set appropriate limits, work under deadlines and multi-task
Ability to organize, prioritize, self-motivate, and deliver results
Excellent communication and listening skills
Possess strong work ethics
Successfully pass Law Enforcement background screening
Valid Florida driver’s license if driving an agency vehicle or a personal vehicle for company business
Must have reliable transportation
Participate in Agency Performance Quality Improvement (PQI) program and Accreditation/ Reaccreditation process.
Mission-driven attitude supplemented with integrity and passion
Adherence to the highest ethical standards, personally and professionally
A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance
Evidence of deep alignment with the St. Vincent de Paul CARES, Inc. Mission and Values
Proficient with Microsoft Office (Outlook, Excel, Word & Access)
Knowledge of principles and practices of personnel administration
Proficient with /copier/scanner/electronic devices
Professional appearance at all times
Use of independent thinking and judgment
Ability to multi-task and think quickly
Must have an “all hands-on deck” attitude
Bachelor’s degree in Human Resource Management or related field or at least two years progressive human resources experience
Strong interpersonal skills, both oral and written
Intermediate experience with HRIS and electronic files

Responsibilities

Act as first point of contact and answer questions for staff related to HR (Benefits, PTO, EE Relations, policies) or refer to appropriate person
Engage with the candidates in the hiring process from selection to onboarding
Support employee relations by addressing concerns, documenting issues, and escalating when needed
Complete all recruiting needs for the assigned region to include post positions, conduct interviews, coordinate hiring logistics and update the Organizational Chart
Enter employee information into all systems for assigned employees (ADP, Employer Navigator, I9, E verify, etc.) and ensure data integrity
Process paperwork of all new employees and all change-of-status forms for employees in assigned areas
Partner with the site managers to be a strategic partner on all HR-related issues and functions
Perform quarterly review of region’s personnel files according to accreditation standards and agency policy
Train new staff in benefits and HRIS portal, and assist with benefits enrollment, changes and payroll accuracy
Assist with Open Enrollment in assigned areas
Must always maintain confidentiality
Conduct monthly site visits and stay interviews at assigned locations
Assist in planning of employee engagement activities in assigned region
Scan and upload employee documents into file maintenance system
Conduct annual background screens and ensure the clearinghouse data is updated
Other projects as assigned
Complies with all applicable training requirements
Complies with all company safety, personnel and operational policies and procedures
Complies with work schedule to ensure effective operations of Agency programs
Contributes positively as a member of a productive and cooperative team
Performs other duties as necessary to fulfill the St. Vincent de Paul CARES, Inc. Mission