HR People Operations Specialist

Transdev • San Francisco, CA

23d • $80,000 - $95,000 • Onsite

About The Position

The People Operations Specialist plays a critical role in supporting and executing a broad range of HR functions across the employee lifecycle. Reporting to the Human Resources Manager, this individual will lead key initiatives in HR systems management, data integrity, employee engagement, and compliance. With a strong foundation in HR operations and technology, the HR People Operations Specialist will manage HRIS processes, ensure data accuracy, support leave and benefits administration, and help interpret and apply HR policies. In addition, they will take ownership of employee engagement programming—driving culture, communications, and retention strategies that align with business objectives. The ideal candidate is highly organized, proactive, and tech-savvy, with a passion for creating a positive employee experience through data-informed decisions, cross-functional collaboration, and exceptional service delivery Transdev is proud to offer: • Competitive compensation package of minimum $80,000 – maximum $95,000

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Strong data analysis and reporting skills; proficiency in Excel, HR dashboards, and report writing.
• Demonstrated knowledge of HR compliance (FMLA, ADA, EEO, etc.) and best practices.
• Excellent interpersonal, organizational, and communication skills.
• Proven ability to manage multiple priorities while maintaining a high level of attention to detail.
• In-depth knowledge of local, state, and federal employment laws, including compliance with city- and county-specific ordinances.
• Strong analytical and systems-thinking skills, with demonstrated experience leveraging HRIS and data tools to support decision-making and process improvement.
• Exceptional written and verbal communication skills, with the ability to translate complex HR information into clear, engaging messages across multiple channels.
• Highly organized, detail-oriented, and able to manage multiple priorities with agility in a fast-paced, dynamic environment.
• Comfortable working independently and collaboratively across cross-functional teams, with a strong sense of ownership and accountability.
• Demonstrated ability to maintain confidentiality, exercise discretion, and apply sound judgment in sensitive and complex situations.
• Proactive, self-starter with a bias for action and a commitment to delivering high-quality work under tight deadlines.
• Proven success in leading or supporting employee engagement strategies, analyzing feedback and sentiment, and developing programs that drive a positive workplace culture.
• Proficiency in managing high-volume communications and internal campaigns using G Suite (Docs, Sheets, Slides, Forms) or comparable platforms.
• Experience planning and executing employee programs, events, or initiatives that foster engagement and collaboration.
• Must be able to work shifts or flexible work schedules as needed.
• The majority of work is performed indoors in a professional office environment with appropriate climate control and standard amenities.
• Required to work in-person on-site
• Duties are primarily sedentary and involve extended periods of sitting, typing, and computer use (approximately 90–95%).
• Must be able to operate a computer, telephone, and other standard office equipment as needed.
• Occasional movement such as walking, reaching, or bending may be required to retrieve files, attend meetings, or support onsite events.
• May be required to lift or carry office materials or equipment weighing up to 25 pounds occasionally.
• Vision requirements include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus for computer work and data analysis.
• All candidates must successfully complete a pre-employment background check and drug screening in accordance with company policy.
• This position is considered non-safety sensitive; however, employees may be subject to random drug screening if required by project or client standards.
• Transdev is a Drug-Free Workplace and complies with all applicable laws regarding substance screening and workplace safety.
• Ongoing background monitoring may be conducted based on legal and contractual obligations unless prohibited by state law.
• Qualified applicants with criminal histories will be considered in a manner consistent with all applicable federal, state, and local regulations.
• If the position includes occasional travel or on-site responsibilities, a valid driver’s license and an acceptable driving record may be required.
• Applicants must be legally authorized to work in the United States without current or future employer-sponsored visa assistance, as per USCIS guidelines.
• Be eligible to work the United States without requiring sponsorship now or in the future (if based in the US).
• Successfully pass a pre-employment drug screen.
• If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.

Nice To Haves

• Experience managing or mentoring HR staff preferred.

Responsibilities

• Lead, manage, and continuously improve HR programs related to compensation, benefits, leave administration, employee relations, and performance management, ensuring alignment with business objectives and compliance requirements.
• Oversee the planning, execution, and lifecycle management of HR initiatives, including system rollouts, engagement campaigns, and compliance-related programs, applying project management tools and methodologies as needed.
• Ensure consistent application and communication of company policies and procedures; assist in interpreting, updating, and implementing the employee handbook and other policy documents.
• Monitor and manage HR program effectiveness through regular audits, stakeholder feedback, and data analysis, recommending improvements to increase efficiency and impact.
• Administer employee leaves and accommodations in accordance with federal, state, and local regulations; maintain accurate internal records, and lead internal reviews to ensure data integrity and compliance.
• Collaborate cross-functionally with HR partners, department leaders, and external vendors to drive successful execution of HR programs, track deliverables, and ensure stakeholder alignment.
• Serve as a systems expert, managing and maintaining data accuracy in the HRIS (ADP Enterprise or similar), including entries for new hires, terminations, pay changes, and personal information updates.
• Audit HRIS data for consistency and compliance with federal, state, and local labor laws.
• Coordinate system integrations and partner with IT, Finance, and Payroll to ensure seamless data flow and integrity across platforms.
• Develop, maintain, and analyze HR metrics and dashboards to inform workforce planning, engagement, turnover, leave trends, and compensation analytics.
• Deliver insights and recommendations based on data to HR leadership and department heads.
• Design and deliver multi-channel employee communication strategies to enhance engagement, culture, and alignment with business goals.
• Plan and execute events, campaigns, and initiatives that foster a positive, inclusive, and motivated work environment.
• Adapt engagement programs based on employee feedback and business needs.
• Act as a key point of contact for employees and leaders for HR-related inquiries and problem resolution, escalating complex issues as needed.
• Provide guidance on personnel policies, leave administration, and workplace practices in a responsive and professional manner.
• Partner with payroll and finance to ensure accurate and timely processing of payroll-related transactions.
• Prepare payroll entries, audit payroll data, and generate standard and custom reports (e.g., overtime, headcount, leave balances, retirement contributions).
• Lead or participate in cross-functional HR projects that improve processes, systems, and employee experience.
• Coach and support junior HR team members, demonstrating a commitment to developing internal HR capabilities.
• All other duties as assigned

Benefits

• Vacation: minimum of two (2) weeks
• Sick days: 5 days
• Holidays: 6 days
• Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees