HR / Payroll Coordinator

Full-time - Mid Level

Baltimore, MD

Merchant Wholesalers, Durable Goods

About the position

The HR / Payroll Coordinator will undertake a variety of HR administrative duties. This role is essential in providing support to the HR team and ensuring smooth operations within the department. The coordinator will be involved in payroll processing, recruitment, onboarding, and various administrative tasks that contribute to the overall efficiency of the HR function.

Responsibilities

• Provides payroll back-up support, with the intention to become primary payroll processor within the first year of employment.
• Performs customer service functions by responding to internal and external HR related inquiries or requests.
• Supports the recruitment/hiring process by scheduling meetings and interviews and submitting online skills assessment requests for potential candidates.
• Manages candidate pre-hire screening, including processing online requests for new-employee background checks and pre-employment drug testing.
• Manages the onboarding process and conducts new hire orientation.
• Conducts check-ins for internal promotions and transfers.
• Coordinates training sessions and seminars, including annual compliance trainings and MOI University.
• Schedules and organizes activities such as meetings, interviews, travel, and HR events.
• Reviews and reconciles all monthly billings from insurance providers to ensure accuracy between carriers and payroll.
• Assists with leave of absences, FMLA, and short-term disability.
• Produces reports on general HR data as needed.
• Maintains electronic personnel files.
• Provides administrative support to the HR team.
• Performs other related duties as assigned.

Requirements

• Bachelor's degree in Human Resources or a related field.
• Minimum of 3 years of proven experience as an HR / Payroll coordinator or relevant human resources/administrative position.
• Experience with HR databases and HRIS/applicant tracking systems - ADP Workforce Now required.
• Working understanding of human resource principles, practices and procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Strong organizational skills, attention to detail, and problem-solving skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Ability to work successfully in a team environment, as well as independent thinking.
• Ability to handle sensitive information with confidentiality.
• Proficient with Microsoft Office Suite and related software.

Benefits

• Medical/dental/vision insurance
• Life insurance
• Long term disability insurance
• Vacation
• Paid holidays
• Paid parental leave for eligible and FMLA-eligible employees
• Matching 401(k) plan
• Employee Stock Ownership Plan (ESOP)
• Other benefits