HR Payroll and HRIS Manager

Forest City Trading Group LLC•Tigard, OR

About The Position

The HR Payroll and HRIS Manager role serves as a strategic advisor and technical expert across HR systems, payroll operations, compliance, and leave. This role leads the design, administration, and continuous optimization of FCTG's human resources information systems (HRIS), leave management programs, and payroll processing. Working closely with the Corporate Controllers, employees and cross-functional teams, the incumbent ensures that people systems and practices are compliant and aligned with FCTG's organizational values and strategic goals.

Requirements

Bachelor's degree in Human Resources, Business Administration, Finance, or a related field — OR equivalent combination of education and experience
Five (5) or more years of progressively responsible experience in payroll administration, compensation, or HR systems
Demonstrated experience with HRIS platforms (e.g., UKG, Workday, ADP, Paycom, or similar)
Advanced proficiency in Microsoft Excel with a preference of experience with Power BI
Demonstrated experience implementing or significantly upgrading an HRIS and/or payroll system (requirements, configuration, testing/UAT, and go-live support)
Ability to work in the office Mon-Thurs

Nice To Haves

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)

Responsibilities

Manage end-to-end payroll processing for all employees, ensuring accuracy and timeliness
Maintain compliance with federal state, and payroll tax regulations that FCTG does business within.
Serve as the primary liaison and manage the relationship with the payroll vendor, including service levels, case management/escalations, and ongoing issue resolution to ensure accurate and timely payroll outcomes
Coordinate vendor contract administration activities (e.g., renewals, add-on services, change requests) and review vendor invoices for accuracy in partnership with HR/Finance
Monitor vendor performance and controls (timeliness, accuracy, compliance support); participate in periodic business reviews and ensure follow-through on corrective actions
Process multi-state payroll, including state and local tax setup/withholding considerations; coordinate with the payroll vendor for quarter-end and year-end activities (e.g., W-2 processing/corrections), and review outputs for accuracy
Complete payroll reconciliations and balancing (including payroll register review and payroll-to-general-ledger reconciliation) and maintain audit-ready records
Own and communicate the payroll calendar, cutoffs, and approvals/sign-offs; partner with HR/Finance to resolve variances prior to payroll submission
Lead and document the full payroll calendar (pre-payroll validation, cutoffs, approvals/sign-off, post-payroll reconciliation).
Own payroll tax filings and agency relationships (federal/state/local), including quarter/year-end activities (e.g., W-2 corrections, amended returns) as applicable.
Multi-state payroll compliance language (registration/withholding, reciprocal agreements, wage & hour differences, local taxes) if the workforce spans multiple jurisdictions.
Time & attendance / timekeeping oversight and integration with payroll (cutoff management, exception handling, retro pay).
Process documentation (SOPs), internal controls, and periodic self-audits; disaster/continuity backup plan for payroll processing.
Administer all employee leave programs and accommodations, short-term disability, and other federal and state-mandated leaves
Serve as the primary point of contact for employees and managers navigating leave of absence processes, ensuring a consistent and compliant experience
Maintain and update leave tracking systems, ensuring accurate records of leave balances, return-to-work dates, and supporting documentation
Act as system administrator for the leave management platform; oversee configuration, integrations, and user access
Manage the relationship with the leave management vendor, including service levels, case management/escalations, and ongoing issue resolution
Coordinate vendor contract administration activities (e.g., renewals, add-on services, change requests) and review vendor invoices for accuracy in partnership with HR/Finance
Monitor vendor performance and controls (timeliness, accuracy, compliance support); participate in periodic business reviews and ensure follow-through on corrective actions
Develop, maintain, and communicate leave policies in alignment with applicable federal, state, and local regulations and organizational guidelines
Partner with Legal and HR leadership to review and update leave policies as regulations evolve
Train managers and employees on leave entitlements, procedures, and policy requirements
Serve as system administrator and subject-matter expert for the agency's HRIS platform
Lead system upgrades, integrations, and configurations to support operational needs
Ensure data integrity and accuracy across all HR systems; develop and maintain data governance standards
Generate and analyze HR metrics and analytics, dashboards, and recurring reports for leadership
Onboarding and orientation
Managing employee questions and website
Company scholarship management
Act as a strategic advisor to department leaders on payroll, compensation, and HR technology matters
Coordinate responses to payroll and compensation audits, both internal and external