HR Organizational Manager 1, 2, or 3
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About The Position
Responsible for maintaining the HR Organizational Management area of the LaGov system for the LA Military Department (LMD). Uses the LaGov System to maintain positions, allocate/set-up/fund positions, reallocate positions, title changes, schedule/level changes, delimit positions, enter planned vacancies, code changes, etc. Prepares and sends requests to establish new Job Codes with our Liaison at Civil Service. Performs annual and special code changes on positions throughout the year (Feb, Apr, Jul, Oct and as requested). Prepares, tracks, updates and maintains the LMD Organizational Chart for Military Affairs and Education Programs depicting numbers of authorized, filled and vacant positions of the components of each. Breaks down the Organizational Chart and distributes to Directorates monthly. Manages and tracks Agency Authorized Strength. Prepares the LMD Manning Document as requested by the HR Director. Prepares, updates, maintains and distributes weekly Vacancy Tracking Reports. Responsible for the overall tracking of all LMD Personnel Actions received by HR, monitoring for action, approval, disapproval and ensuring accuracy of information. Distributes Notification of Personnel Action Form (Form 2) for all approved Personnel Actions. Prepares, distributes and updates State Vacancy Announcements as vacancies are approved. Sends request to distribute Vacancy Announcements to J-6 and Geaux Guard, to include requests to remove once positions are filled. Prepares LMD-HR Slides for the monthly Command Brief. Liaison to the State Contractor who represents the LA Military Department in unemployment claims, providing timely information and documents upon request. Also ensures all claims are validated/reconciled against LA Workforce Commission invoices prior to preparing the Payment Voucher. Prepares Certificates for Service Awards, Retirement, etc. Performs position history analysis, as well as LAPAS information and trend analysis as required. Prepares and distributes Louisiana State Guard Appointment and Promotion Orders. Prepares and distributes State Active Duty Orders during State Emergencies and when requested. Prepares short notice time critical reports for the Human Resource Director and Leadership as requested. Manages HR files and correspondence regarding Personnel Actions. Ensures the security and confidentiality of sensitive information regarding the pay and personnel actions of State employees of the LA Military Department. Assists the HR Team as necessary. ADA Coordinator for Agency. Performs other duties as assigned.
