HR Operations Specialist

Dexterity.ai-posted 4 months ago

$100,000 - $145,000/Yr

Full-time • Mid Level

Redwood City, CA

251-500 employees

Computer and Electronic Product Manufacturing

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The HR Operations & Payroll Specialist plays a key role in supporting HR operations while managing payroll processing. This role focuses on delivering comprehensive HR support, including employee relations, recruiting coordination, benefits administration, and compliance, while ensuring accurate and timely payroll processing. The ideal candidate is organized, detailed-oriented, and capable of balancing multiple priorities while maintaining confidentiality and professionalism.

Serve as the first point of contact for employees and managers regarding HR-related inquiries.
Provide guidance on HR policies, employee relations, and performance management processes.
Coordinate onboarding and offboarding to ensure a seamless employee experience.
Maintain accurate HRIS records and generate regular reports for leadership.
Process payroll for all employees accurately and on time, ensuring compliance with tax regulations and company policies.
Act as the primary point of contact for all payroll-related matters, including resolving employee payroll inquiries.
Calculate wages, process deductions, and manage payroll adjustments (e.g., hires, terminations, salary changes).
Coordinate with global payroll processors to ensure timely and accurate payroll for international employees.
Maintain accurate payroll records and conduct audits to ensure data integrity and compliance with legal standards.
Accurately enter and update employee data in HRIS systems (e.g., Workday, ADP, UKG).
Conduct regular audits to maintain data integrity and compliance with federal, state, and local laws.
Support immigration processes, including coordinating visa applications, renewals, and compliance documentation.
Assist with administering compensation programs, including salary adjustments, bonuses, and incentive plans.
Support benefits enrollment, changes, and employee inquiries to maximize benefits utilization.
Collaborate on diversity and inclusion initiatives to foster an inclusive workplace.
Coordinate recruiting activities, such as scheduling interviews, managing communications, and preparing offer letters.
Assist with employee development initiatives, including training programs and performance management processes.
Identify opportunities to optimize HRIS and payroll processes, recommending system enhancements as needed.
Stay informed on HR and payroll technology trends to improve efficiency and support data-driven decision-making.
Perform any other duties as assigned to support the HR & Finance department and organizational goals.

Bachelor's degree in Human Resources, Business Administration, or a related field.
3+ years of experience in HR operations and payroll processing.
Proficiency in HRIS systems (e.g., Workday, ADP, UKG) and Microsoft Office Suite, particularly Excel.
Strong understanding of payroll processes, compliance, and HR best practices.
Excellent organizational and problem-solving skills with high attention to detail.
Strong communication and interpersonal abilities.
Ability to handle sensitive information with discretion and professionalism.

HR certification (e.g., PHR, SHRM-CP).
Experience with HRIS implementation or system upgrades.
Knowledge of immigration processes and employment laws.
Experience with major payroll systems like ADP.
Experience processing payroll for 100-200 employees.

$100,000 - $145,000 annually, depending on experience and qualifications.

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