Human Resources Operations Coordinator

Anemoi•London, CA

13d•Hybrid

About The Position

At Anemoi, we’re transforming the maritime industry with cutting-edge Rotor Sail technology that brings modern engineering and sustainability together. From our headquarters in the UK and our production base in China, we design, build and deliver advanced automated wind-assisted propulsion systems that help shipowners and operators reduce fuel consumption and emissions — propelling the shipping industry towards a cleaner, more sustainable future. Our ambition is bold but clear: to save 1,000 tonnes of CO₂ every day by installing 500 Rotor Sails by 2030. Imagine fleets of vessels crossing the world’s oceans using our Rotor Sail systems, harnessing renewable wind power to operate more efficiently and responsibly. We’re making that a reality, one installation at a time. In this newly created position as HR Operations Coordinator, you’ll work closely with the Head of HR and play a key role in delivering a consistent, high-quality employee experience across recruitment, onboarding, HR systems, payroll coordination and HR reporting. This is a hybrid role, with two fixed days in the London office (Tuesday and Wednesday). Salary: £40,000–£45,000 (this is the full budget for the role)

Requirements

CIPD certified
Minimum 4 years’ experience in HR operations (not general admin), including:
HRIS ownership and system administration
End-to-end onboarding and offboarding
Preparing and submitting monthly payroll changes
Experience working in a fast-paced, scaling organisation
Demonstrated ability to manage confidential information responsibly
Proven experience preparing HR documentation (contracts, offer letters, formal correspondence)
Strong written communication skills with a high level of accuracy and professionalismEssential Skills & Behaviours
High attention to detail and strong organisational skills
Confident working independently and owning processes end-to-end
Tech-savvy, with the ability to learn new systems quickly
Reliable, punctual and comfortable working at pace
Strong problem-solving ability and a willingness to improve processes

Responsibilities

Managing the end-to-end recruitment coordination process: job adverts, CV screening and interview scheduling
Liaising with hiring managers and external recruitment agencies
Supporting a positive candidate experience and maintaining clear communication
Preparing contracts, new starter forms and offer documentation
Liaising with Finance to set up payroll
Delivering HR induction sessions
Coordinating first-week introductions with heads of department
Supporting the wider business with setting up functional inductions
Owning the HRIS: ensuring data accuracy, updating records and producing HR KPI reports
Managing employee documentation and personnel files
Managing the shared HR inbox and responding to routine queries (e.g. policy clarification)
Supporting policy implementation and process compliance across the business
Recording and monitoring annual leave, sickness and other absences
Producing absence and leave reports for managers and payroll
Preparing monthly payroll inputs, including new starters, leavers, salary changes and unpaid leave
Ensuring all data provided to Finance is accurate, complete and on time
Coordinating resignation and termination processes
Ensuring all leaver documentation, system updates and data changes are completed smoothly
Supporting the Head of HR with operational HR tasks and improvement projects
Contributing ideas to enhance and streamline HR operations as the business scales