HR Operations & Compliance Specialist

SINGLE SOURCE SECURITY LLC

3d•Remote

About The Position

The HR Operations & Compliance Specialist supports the HR function by ensuring compliance with federal, state, and local employment regulations while driving operational excellence across HR systems, processes, and employee programs. This role plays a key part in managing HR compliance initiatives, supporting employee communications, administering HR programs, and leveraging ADP Workforce Now (WFN) to maintain accurate employee data and generate actionable reporting.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience).
3+ years of experience in HR operations, compliance, or related HR function.
Hands-on experience with ADP Workforce Now (WFN) required, including employee data management and reporting.
Strong knowledge of federal and state employment laws and HR compliance practices.
Excellent organizational skills with strong attention to detail and accuracy.
Ability to manage sensitive information with discretion and integrity.
Strong written and verbal communication skills, with the ability to draft clear and engaging employee communications.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) or equivalent.

Nice To Haves

Experience supporting multi-state or multi-entity organizations.
Prior involvement with HRIS implementations, enhancements, or integrations.

Responsibilities

Ensure compliance with federal, state, and local employment laws (e.g., FLSA, FMLA, ACA, EEO, OSHA, state-specific regulations).
Maintain HR compliance documentation, including employee handbooks, workplace postings, standard operating procedures, and policy acknowledgments.
Conduct audits of I-9 forms, payroll/benefit data, and employee files to ensure accuracy and compliance.
Responsible for filing annual EEOC
Manage employee data lifecycle (new hire, transfers, promotions, terminations) in ADP Workforce Now (WFN).
Generate reports and dashboards in ADP WFN to support HR, Finance, and leadership teams.
Maintain data integrity through regular audits and support system enhancements or integrations.
Manage and monitor the shared HR inbox, responding to employee inquiries, triaging requests, and escalating issues as appropriate to ensure timely and accurate resolution.
Partner with the Benefits Department to ensure accurate benefit eligibility, enrollment data, and compliance with applicable laws. (e.g., ACA, COBRA, 1095-C/1094-C).
Support the design and delivery of HR programs, such as onboarding, employee engagement initiatives, and recognition programs.
Draft and distribute employee communications related to policies, programs, and compliance requirements.
Partner with HR leadership to roll out initiatives that strengthen employee experience and organizational culture.
Identify opportunities to streamline HR processes for efficiency, scalability, and compliance facilitating standardization across all states and entities as needed.
Assist with implementation of new HR policies, technologies, or workflows.
Maintain up-to-date knowledge of HR best practices, compliance requirements, and ADP system capabilities.