HR & Office Operations Coordinator - part time (20 hours per week)

Curana Health, Inc.•Austin, TX

1d•Onsite

About The Position

The HR & Office Operations Coordinator reports to the HR team and supports the day-to-day operations of Curana Health’s headquarters in Austin while providing essential HR administrative, documentation, and program support. This role delivers Tier 0/Tier 1 HR service support, helps maintain accurate HR data and records, and ensures office operations run smoothly in a primarily remote organization. This position is ideal for someone who is highly organized, detail-oriented, and comfortable balancing operational, administrative, and people-focused work with a high degree of independence. This is a part-time position requiring 20 hours per week, scheduled during standard business hours (Monday–Friday, 8:00 AM–5:00 PM). While the specific schedule is flexible and can be tailored to the candidate's availability, we ask that hours remain consistent week to week.

Requirements

High school diploma or equivalent required; Associate’s degree preferred.
1–3 years of experience in HR, office administration, or operational support roles.
Strong organizational and time management skills.
Excellent written and verbal communication.
Ability to work independently in a low-traffic office setting.
Proficient in using standard office equipment (scanners, printers, copiers, postage meters).
Comfortable using email, spreadsheets, and basic administrative software.
Ability to manage multiple tasks and shifting priorities with minimal supervision.
Comfortable coordinating with external vendors and working with internal stakeholders.
Ability to lift packages (up to 25 lbs).
Frequent standing, walking, and light physical activity.
Ability to remain calm under stress.
Must be capable of performing the job functions of this position with or without reasonable accommodation.
Must have reliable transportation for commuting to the office and occasional local errands.

Nice To Haves

Prior experience supporting HR operations, help desk workflows, or policy/documentation administration preferred.
Familiarity with vehicle or asset tracking systems is a plus.

Responsibilities

Serve as a Tier 0/Tier 1 HR Help Desk responder by handling intake, resolving common requests, and routing inquiries appropriately.
Execute routine HR transactions and data entry in Workday; perform spot checks and assist with basic data audits.
Support HR administrative processes including onboarding logistics, offboarding coordination, document management, and employee records maintenance.
Assist with policy administration, acknowledgments, and tracking of required documentation.
Govern HR documentation (SharePoint organization, version control, SOP formatting) and support Compliance360 postings and acknowledgments.
Surface recurring issues and recommend knowledge base or SOP updates to reduce repeat requests.
Provide general administrative support to the HR team as needed.
Coordinate visitor logistics, including meeting setup, catering, workspace preparation, and access.
Maintain cleanliness, organization, and supply levels in shared office and breakroom spaces.
Submit maintenance requests and coordinate with vendors for facility needs.
Manage office, shipping, and fulfillment supplies.
Sort, scan, and route incoming mail; forward time-sensitive or confidential items appropriately.
Handle outgoing shipments and oversee shipping logistics.
Oversee secure document shredding and proper disposal of confidential materials.
Track and reconcile small orders, purchases, and expenses.
Fulfill and ship approved company materials, including coordinating printing, reviewing drafts for accuracy, and managing delivery timelines.
Maintain accurate digital and physical records related to office operations.
Support administrative and policy aspects of the company fleet program, including maintaining documentation and required acknowledgments.
Assist with fleet policy updates, communication, and distribution.
Track training completion, compliance documentation, and program records.
Support basic reporting and documentation to ensure fleet programs align with policy and compliance requirements.
Partner with HR and Operations on continuous improvements related to program documentation and processes.
Maintain an orderly, confidential and safe work environment.
Adhere to all Company and department policies and procedures.
Maintain digital and physical records related to office operations.
Perform other duties as assigned.