HR & Office Coordinator

OPTIVEUM sp. z o.o. • Capon Bridge, WV

104d

About The Position

Our client is seeking a highly organized, reliable, and resourceful HR Coordinator & Office Manager to support both Human Resources functions and day-to-day office operations in their soon-to-open Warsaw office. This dual-role position is perfect for someone who thrives in a dynamic environment, is a natural problem-solver, and can juggle multiple priorities with discretion and professionalism.

Requirements

• 2–5 years of experience in office management, executive support, or HR coordination.
• Strong organizational and multitasking skills; ability to work independently.
• Excellent interpersonal, communication, and collaboration skills.
• Tech-savvy; proficient with Google Workspace, Slack, Zoom, Jira, or similar tools.
• Professional, discreet, and detail-oriented.
• Proactive problem-solver with a focus on operational excellence.
• Experience in a fast-paced or startup environment preferred.

Responsibilities

• Manage daily operations of the Warsaw office: supplies, vendors, facilities, and equipment.
• Serve as the main point of contact for building management and service providers.
• Maintain a welcoming, productive, and well-organized office environment.
• Coordinate team events, in-office lunches, client meetings, and special projects.
• Assist with onboarding of new employees and visitors.
• Manage office budgets, expense reports, and vendor invoices.
• Provide administrative and scheduling support to executives, including calendar, meetings, and travel (domestic & international).
• Handle confidential information with discretion.
• Coordinate emergency management planning.
• Support recruitment efforts, including scheduling interviews and liaising with external agencies.
• Coordinate onboarding and offboarding processes.
• Maintain accurate employee records in Excel and HR systems.
• Provide data for payroll processing, including attendance and leave tracking.
• Act as a point of contact for HR-related inquiries.
• Assist with benefits administration and employee engagement programs.
• Support performance management cycles (goal setting, reviews, recognition programs).
• Organize training sessions, workshops, and company events.
• Ensure proper HR documentation and compliance with labor regulations.
• Contribute to process improvements to streamline HR workflows.

Benefits

• A full-time role with monthly compensation up to the equivalent of $2,500.
• Strong career growth opportunities in a global fintech environment.
• High-impact projects in a fast-growing sector.
• Friendly, open, and ambitious team culture.
• Modern office in the very center of Warsaw – office-based position.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level