HR Manager

NK Architects, P.A.•Morristown, NJ

7d•Hybrid

About The Position

The Human Resources Manager serves as the central HR partner for NK Architects, overseeing the full spectrum of people operations across recruitment, onboarding, HR systems, payroll, benefits administration and compliance. The HR Manager partners closely with the CAO, CEO, CFO and department leaders to ensure a consistent, people-first employee experience across all offices. This position is ideal for an experienced HR professional who thrives in a hands-on, high-impact role, balancing day-to-day HR operations with long-term process improvement and compliance stewardship. The HR Manager must be proactive, organized, and comfortable working independently while building strong relationships at every level of the firm. This is a full-time position with both in-office as well as remote work requirements. In office days can be flexible and may vary based on business needs and the orientation and onboarding of new staff. The position is located at NK Architects NJ office, 95 Washington Street, Morristown NJ, 07960. Public transportation is available.

Requirements

Strong computer skills a must, intermediate in Excel and Word
Well organized and able to prioritize and self-manage workload
Strong written and verbal communication skills
Have a professional approach, maintain confidentiality, and demonstrate discretion with sensitive information
Minimum college graduate with HR/Business Administration focus
Minimum 5-7 years of HR experience, performing functions as outlined in the Job Description
Minimum 1 to 2 jobs with similar prior experience

Nice To Haves

Prior industry experience or experience in small to mid-size firm a plus
Experience with BambooHR a plus
Experience with Paychex Flex a plus

Responsibilities

Recruiting, Hiring & Employee Separation Lead end-to-end recruitment processes, including updating job descriptions and posting roles via BambooHR
Review incoming applications screen candidates, and coordinate interview scheduling with hiring managers
Manage candidate communications, maintain updated status through each stage in BambooHR
Liaise with external recruiters, staffing agencies, and temp vendors when necessary
Oversee offboarding, including preparing separation documentation, conducting exit interviews, and ensuring timely system terminations in BambooHR, Paychex, and Vantagepoint
Ensure a seamless onboarding experience for new hires, including E-Verify/I-9 documentation
Coordinate and manage individualized onboarding schedules with hiring managers
Conduct new hire orientation, including review of the NK employee handbook and company policies
Ensure compliance documentation is accurately collected and stored
Staff profile set up on BambooHR, Paychex, Deltek Vantage point
Ensure employee records are up to date for benefits plan participation, personnel changes such as hires, promotions, transfers, performance reviews, terminations, and employee statistics for government reporting
Monthly and quarterly personnel reporting
Partner with CEO and Managers during PDP and PAT programs to ensure effectiveness, compliance, and equity within organization.
Complete Year End Tasks and close out the year
Stay abreast of changes in the laws and identifying gaps in policy, and develop, maintain, and update employee policy as needed
Monitor HR Mailbox for SHRM notices and other entities related to compliance
Consult with legal counsel to ensure that policy complies with federal and state law
Advise management in the resolution of employee relations issues
Respond to inquiries regarding policy, procedure, and programs
Oversee /provide support in the preparation of EEO, VETS 100 etc.
Administer bi-weekly payroll through Paychex Flex
Administer monthly expenses payroll, quarterly, annual bonus
Execution of year end shareholder ownership transfer and vesting transactions
Partner with Accounting for all payroll related reporting, and reconciliation
Manage and report on PTO, sick leave, FMLA, STD, and other leaves of absence
Ensure compliance with Section 125 and tax requirements
Support year-end payroll closeout and W-2 processes
Troubleshoot payroll issues and serve as primary liaison with Paychex
Open enrollment planning, and employee education
Administer a full suite of benefits including health, dental, vision, life, disability, retirement, FSA, HSA, DCA and employee assistance programs
Reconcile monthly benefit invoices (United, Guardian, Aflac, etc.) and manage vendor communications
Provide Total Rewards Program oversight
Transit check ordering and monthly reconciliation
Manage workers’ compensation claims and ensure timely reporting to carriers
Produce and Maintain government reporting as needed
Coordinate PDP review cycles, ensuring equity and consistency across departments
Support managers in drafting, delivering, and monitoring PIPs and performance coaching plans
Administer and evaluate engagement surveys to gather feedback
Manage relationships with all external HR vendors including Paychex, BambooHR, benefits brokers, workers compensation and recruiters
Monitor service levels, coordinate renewals and audits, and resolve issues as needed
Coordinate documentation for staff work visas and liaise with legal counsel as required
Track visa timelines, extensions, and compliance with immigration processes
Serve as the first point of contact for all employee inquiries regarding HR, policy, benefits, and systems
Mediate internal employee relations matters and escalate when necessary
Maintain confidentiality and professionalism when handling sensitive personnel issues
Year-end financial and operational updates and reconciliation across systems