HR Location Specialist

Continental•Mount Vernon, IL

2d•Onsite

About The Position

The HR Location Specialist will: Coordinate and provide administrative HR services for internal stakeholders, HR department, and external customers. Perform extensive electronic and telephone verbal and written communication, including answering first-level HR inquiries. ADMINISTRATIVE: Coordinate and provide administrative HR services for internal stakeholders, HR department, and external customers. Maintaining leaves of absence in SAP. Providing general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, making ID badges and taking down minutes as needed. Responding to and putting through various queries from managers and employees, and from other departments. Maintaining employee file records up-to-date by handling changes in employee status in timely manner. Helping in maintenance of employee directory and company organization charts. Providing assistance in monitoring employee performance appraisal process. Record maintenance including maintaining recruiting records and files. Maintaining personnel files. Coordinate schedules, appointments, travel. Process expense reports, purchase orders. STAFFING: Post open positions (internal and external) Schedule candidate interviews and handle necessary expense reimbursement Process interview paperwork and follow-up candidate correspondence, as needed Monitor and update applicant tracking and correspondence Handle background checks & employee physical (drug screening); monitor and report results NEW HIRE PROCESSING: Maintain and track new hire records to include preparation of new personnel files Compile & distribute new hire packets, update new hire documents as needed Track new hire in-processing procedures: paperwork, medical testing, background investigations, payroll-related items Input new hire information into SAP Support in-processing of newly hired employees including creating ID Badges. ADMINISTRATION OF POLICIES AND PROCEDURES: Ensure consistent application of Human Resources policies and procedures in relation to staffing/recruitment, new-hire processing, employee personnel records, payroll information, applicant flow logs, and drug testing policies. Exercising individual judgment while dealing with potential or real troubles on own initiative and bringing them to manager’s attention Interpreting, assisting and advising employees and managers regarding applications, leave management and benefit administration, and HR procedures and policies within the specified guidelines. Keeping up current issues and matters in the organization related to HR department. EMPLOYEE RELATIONS Administering Mt. Vernon’s perfect attendance program Coordinating service awards with department managers. Responsible for the company store. Coordinating birthday certificates and anniversary letters for Mt. Vernon’s employees. VENDOR RELATIONS Liaison with HR related vendors including but not limited to temporary service agency, service award agency, uniform agency, and the flower company. Initiate administrative improvements that result in reduced costs, improved processes and/or customer satisfaction. Process temporary hours and invoices. Create/generate PO’s as required. Create reports as necessary. FMLA/DISABILITY CLAIMS Initiate and track FMLA & Disability Claims Review and follow up with employees. Provide feedback to HR Manager on administration/claim issues that could potentially lead to employee relation issues. Perform other duties as directed by the Personnel Manager or Human Resources Manager

Requirements

Bachelor's Degree in Administrative field
Legal authorization to work in the U.S. is required.
Safety is our highest priority and safety procedures/ guidelines must be always adhered to. This includes safety wear such as hearing protection and steel toe shoes while on the plant floor.
The role involves various physical tasks, including lifting, bending, stooping, pushing, pulling, and with comprehensive training provided.

Responsibilities

Coordinate and provide administrative HR services for internal stakeholders, HR department, and external customers.
Perform extensive electronic and telephone verbal and written communication, including answering first-level HR inquiries.
Maintaining leaves of absence in SAP.
Providing general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, making ID badges and taking down minutes as needed.
Responding to and putting through various queries from managers and employees, and from other departments.
Maintaining employee file records up-to-date by handling changes in employee status in timely manner.
Helping in maintenance of employee directory and company organization charts.
Providing assistance in monitoring employee performance appraisal process.
Record maintenance including maintaining recruiting records and files.
Maintaining personnel files.
Coordinate schedules, appointments, travel.
Process expense reports, purchase orders.
Post open positions (internal and external)
Schedule candidate interviews and handle necessary expense reimbursement
Process interview paperwork and follow-up candidate correspondence, as needed
Monitor and update applicant tracking and correspondence
Handle background checks & employee physical (drug screening); monitor and report results
Maintain and track new hire records to include preparation of new personnel files
Compile & distribute new hire packets, update new hire documents as needed
Track new hire in-processing procedures: paperwork, medical testing, background investigations, payroll-related items
Input new hire information into SAP
Support in-processing of newly hired employees including creating ID Badges.
Ensure consistent application of Human Resources policies and procedures in relation to staffing/recruitment, new-hire processing, employee personnel records, payroll information, applicant flow logs, and drug testing policies.
Exercising individual judgment while dealing with potential or real troubles on own initiative and bringing them to manager’s attention
Interpreting, assisting and advising employees and managers regarding applications, leave management and benefit administration, and HR procedures and policies within the specified guidelines.
Keeping up current issues and matters in the organization related to HR department.
Administering Mt. Vernon’s perfect attendance program
Coordinating service awards with department managers.
Responsible for the company store.
Coordinating birthday certificates and anniversary letters for Mt. Vernon’s employees.
Liaison with HR related vendors including but not limited to temporary service agency, service award agency, uniform agency, and the flower company.
Initiate administrative improvements that result in reduced costs, improved processes and/or customer satisfaction.
Process temporary hours and invoices.
Create/generate PO’s as required.
Create reports as necessary.
Initiate and track FMLA & Disability Claims
Review and follow up with employees.
Provide feedback to HR Manager on administration/claim issues that could potentially lead to employee relation issues.
Perform other duties as directed by the Personnel Manager or Human Resources Manager