HR Generalist

Indeed.com•Newark, OH

About The Position

As a key member of the Human Resources team, the Human Resources Generalist plays a vital role in ensuring the smooth and efficient operation of core HR functions. Reporting to the Chief People Officer (CPO), this position provides high-level administrative and operational support across a range of HR initiatives. From maintaining accurate employee records and managing compliance documentation to supporting onboarding and strategic projects, this role is essential to keeping our HR processes running seamlessly. The ideal candidate is highly organized, detail-oriented, and trusted to handle sensitive information with the utmost professionalism and discretion—all while contributing to a workplace culture rooted in respect, care, and purpose. Employees are expected to perform essential duties to performance standards. As needed, reasonable accommodations will be made for otherwise qualified employees with disabilities that are covered by the Americans with Disabilities Act (ADA), in so far as the accommodation does not create an undue hardship on Behavioral Healthcare Partners of Central Ohio, Inc. (BHP).

Requirements

Bachelor’s degree in human resources, or a related field (or equivalent work experience).
At least 5 years of hands-on high-level HR experience.
Proven ability to support HR operations and interpret employment law and HR best practices.
Strong interpersonal, communication, and organizational skills.
Ability to maintain confidentiality and handle sensitive situations with empathy.
Proficiency with HRIS systems and Microsoft Office Suite.
Must be able to document personal identity and eligibility to work in the United States within three days of employment in compliance with the Immigration Reform and Control Act (I-9 verification).
Must demonstrate professional integrity, discretion, and the ability to maintain confidentiality regarding sensitive HR and employee information.
Commitment to equity, diversity, and trauma-informed practices.
Strong ethical standards and ability to build trust at all levels.
Excellent attention to detail and ability to prioritize in a fast-paced environment.
Collaborative mindset and problem-solving skills.

Nice To Haves

Experience in healthcare, nonprofit, or behavioral health settings is a plus.
HR certifications such as PHR or SHRM-CP are preferred but not required.

Responsibilities

Maintains and organizes HR department calendar, including internal meetings, project milestones, and compliance deadlines.
Takes meeting minutes and tracks action items or follow-ups.
Assists with scheduling internal strategy sessions and off-site planning events.
Manages confidential documents and handles sensitive information discreetly while maintaining confidentiality of HIPAA and other confidential and sensitive information.
Manages employee tracking spreadsheet reflecting hires/terms of employment, changes, and other required information.
Keeps abreast of current trends and “best practices” in the field.
Attends and participates in required trainings on topics relevant to the job and to behavioral healthcare.
Responds to unemployment compensation notices.
Handles all worker compensation tasks in accordance with the BWC guidelines.
Posts approved job requisitions on external job boards and internal sites.
Compiles applicant data and prepares recruitment status reports for CPO.
Maintains and updates recruiting pipeline spreadsheets or dashboards.
Schedules background checks, assessments, drug screenings and sends calendar invites.
Generates offer letters and prepares onboarding packets and orientation materials in advance of new hire start dates.
Updates Orientation presentation with any relevant updates and changes.
Acts as backup presenter for trainings and orientation presentations.
Conducts research and compiles benchmarking data on policies, compensation trends, or workforce demographics.
Assists with preparing HR Board reports, workforce presentations, and leadership dashboards.
Maintains project trackers for ongoing HR initiatives (e.g., DEI efforts, engagement survey follow-up, strategic goals).
Formats and proofs internal communications drafted by the CPO (memos, policy updates, strategy rollouts).
Helps prepare documents for compliance reviews or leadership briefings.
Inputs and maintains employee data in HR systems with accuracy and discretion.
Generates and distributes scheduled and ad hoc reports for CPO (e.g., turnover trends, headcount, demographics).
Assists with data validation during system audits or implementation projects.
Monitors and flags inconsistencies in personnel records, benefits data, and organizational charts.
Assists with accreditation reports and audits as needed.
Tracks and updates HR policy documents, ensuring version control.
Maintains digital personnel and confidential files in accordance with retention schedules.
Prepares annual compliance documents (e.g., EEOC, ACA, OSHA logs).
Coordinates policy review schedules for CPO’s approval.
Monitors completion of required trainings (e.g., harassment, safety).
Tracks employee acknowledgments of policies and handbook updates.
Maintains up-to-date labor law posters for all locations.
Organizes internal HR file libraries and drive content management.
Prepares compensation benchmarking templates for CPO review.
Audits benefit files for accuracy during renewal season.
Supports open enrollment data entry, confirmation tracking, and vendor file uploads.
Processes benefit enrollments, changes, and terminations in vendor portals.
Works with the CPO on renewal, implementation, and administration of employee benefit programs, such as health insurance, dental insurance, and life insurance plans.
Conducts benefit programs needs assessments.
Works with insurance carrier to ensure compliance of benefit programs with applicable law and regulation.
Supports compensation analysis by preparing spreadsheets and summaries.
Compiles and summarizes employee benefit questions for escalation to benefits carrier.
Works with third party administrators to facilitate COBRA notifications including preparing COBRA notifications and separation packets.
Processes, monitors, and administers all FMLA requests.
Processes, monitors, and administers all Reasonable ADA Accommodation requests.
Prepares new hire documentation (I-9, W-4, direct deposit forms).
Implements and administers the I-9 process.
Runs background checks, pre-employment and post-employment including background checks, drug testing, and immunization tests.
Coordinates motor vehicle checks/inspections required of selected job applicants, staff and interns.
Manages quarterly random drug tests to help ensure that current staff remains drug abuse free.
Maintains digital onboarding workflows and forms.
Handles employee terminations in collaboration with department managers.
Also processes all employee termination information in HRIS.
Issues all ID badges.
Enrolls new hires in Relias.
Serve as a first point of contact for employee questions, concerns, and complaints; provide guidance and coaching to promote fair treatment and positive outcomes.
Support managers in addressing performance concerns and workplace conflicts through coaching, documentation, and formal corrective action when needed.
Lead or support internal investigations with a focus on neutrality, professionalism, and compliance with internal policies and external regulations.
Assist in planning and executing employee engagement initiatives such as appreciation events, wellness programs, and recognition activities to promote retention and morale.
Promote a culture of equity, accountability, and transparency throughout the organization.
Maintains the highest level of integrity and professionalism in all aspects of job performance.
Performs job responsibilities and maintains all records in accordance with BHP’s policy, procedure and protocol, and as appropriate to the job, all regulatory authorities’ accreditation/licensure/certification standards, and all applicable laws and regulations.
Works assigned schedule, exhibits regular and punctual attendance and works outside of normal schedule as required.
Performs other duties as assigned.