HR Generalist

New Horizons, Serving Individuals with Special Needs • Los Angeles, CA

76d • $30 - $32

About The Position

We’re seeking a dedicated HR Generalist to join our passionate, mission-driven team. In this vital role, you’ll partner with staff, supervisors, and external partners to manage core HR functions—including payroll, benefits, training, and employee support—while ensuring compliance and maintaining accurate, up-to-date records. If you're a proactive, relationship-focused professional who values teamwork and meaningful work, we want to hear from you!

Requirements

• Associate's degree required; Bachelor's degree preferred.
• At least three years of progressive human resources experience.
• In-depth understanding of applicable state, federal, and auditing agency regulations.
• Competent knowledge of payroll processes, human resources regulations, and procedures specific to assigned areas of responsibility.
• Proficiency with HR systems and tools for data management and reporting.
• Strong ability to effectively coordinate and collaborate with other employees and departments.
• Excellent written and verbal communication skills.
• Ability to work independently, exercising sound judgment to resolve issues.

Responsibilities

• Tracks performance evaluations and other required time-sensitive employee credentials. Monitors due dates and sends monthly or annual reminders.
• Responsible to maintain and update employee required documents in Workable (ATS). This includes nursing licenses, annual physicals, vaccine shots as well as proof of employment such as work permit and proof of permanent residence.
• Maintain records of personnel-related data in both paper and e-file and ensure all employment requirements are met.
• Serves as Liaison between NH employees and current PEO for any system issues as needed – Employee Portal, iSolve, Novatime, Synerion.
• Conducts initial investigation on occupational injuries and prepares reports for the ADHR’s review as needed.
• Manages the processes of completing VOE, EDD, employee inquiries including benefits.
• Serves as back up to the ADHR in processing LOAs as needed.
• Works closely with HR Team members in coordinating all new hires and staff changes are properly entered into HRIS system before processing the next payroll.
• Coordinates the processing of the final checks, conducts exit interviews and retrieval of the Agency’s properties such as keys, badge, phone, laptop, etc.
• Reviews and confirms separating employees with the ADHR or Sr. Director of Human Resources (SDHR) prior to submitting final check request to Payroll.
• Serves as back up to the ADHR for reporting employee vehicle accidents and conducting investigation as needed.
• Oversees agency key management and its distribution approved by the ADHR or SDHR.
• Provides direction to the office clerk with clerical duties and other administrative functions in accordance with skill level.
• Redirects HR related calls or distribute correspondence to the appropriate person of the team.
• Arrange special events such as EE recognition and morale-boosting activities approved by SDHR.
• Creates and maintains an annual calendar of all HR activities which includes special events and compliance dates.
• Participates and records HR-related committee meetings as requested.
• Informs the SDHR of all significant matters relating to internal controls, compliance and ethical-related matters as needed.
• Maintains and oversees strict confidentiality and security of all employee personnel files and other confidential information within the HR department.
• Under the supervision of ADHR, coordinates the long-term storage and/or destruction of records in accordance with Record Storage policy. Ensures fulfillment of HIPAA requirements in relation to HR information, contracts, and records.
• Serves as back up to HR team as needed.
• Assist with benefit enrollments.
• Works closely with PEO before, during and after annual Open Enrollment to ensure smooth transition.
• Works closely with payroll to ensure employer benefit contribution and 401(k) match is according to agency policy.
• Serves as Liaison between NH employees and current PEO for any benefits - related matters.
• Coordinates employee benefit deductions with SDHR during an approved leave of absence.
• Coordinates with PEO or provider representatives to resolve benefit issues.
• Provides reports and analyses as directed by the ADHR, SDHR and/or by the COO.
• Confirms accuracy of individual employee accruals according to agency policy and employee's classification.
• Trains staff and supervisors on how to check for amount of available vacation and sick time as requested.
• Provides analysis and reports on employee vacation and sick balances as requested.
• Processes background checks including reference checks on selected candidates and documents all responses for ADHR’s or SDHR’s review and approval.
• Follows up with applicant to ensure each step of the post-offer process has been completed.
• Conduct new hire orientation, including a campus tour, to introduce employees to company culture, policies, and facilities as needed.
• Conducts follow-up with new hires at 30, 90, and 120 days to ensure their success in the role, addressing any concerns and providing support.
• Compiles HR metrics and prepares reports that pertain to recruitment, hiring and retention statistics.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401K Matching
• Vacation Hours
• Paid Sick Leave
• Holiday Pay
• Discounts Program
• FSA

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees