HR Coordinator

Walker Sands • Chicago, IL

12d • $50,000 - $62,000 • Hybrid

About The Position

We strongly encourage people of color, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, and individuals with disabilities to apply. As an equal opportunity employer Walker Sands is committed to diversity, equity, and inclusion and welcomes everyone to our team.
In your application, please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc).
If you need reasonable accommodation at any point in the application or interview process, please let us know.
Walker Sands is growing, and our Talent team is looking for a detail-obsessed, fast-moving HR Coordinator to help us scale thoughtfully and efficiently. This role sits on a clear HR Generalist path and plays a critical role in both people operations and early-career recruiting, including ownership of our internship program.
You’ll support the full employee lifecycle — from hiring and onboarding to HR data, employee questions, and core people processes — while also managing high-volume, entry-level recruiting with precision and care.
The majority of the time you’ll be focused on Talent Acquisition, but we’re looking for someone who wants to play a pivotal role on our team. This is a hands-on role for someone who thrives on structure, loves improving processes, and can be trusted to run workflows independently and seamlessly.
This role reports to the HR Generalist and partners closely with the Director of Talent Acquisition, Chief People Officer, hiring managers, and the broader Talent team.

Requirements

• 1–3 years of experience in HR, recruiting coordination, or a related people operations role
• Strong attention to detail and a proven ability to manage processes independently from start to finish
• Ability to move quickly and stay organized in a fast-paced, high-volume environment
• Excellent written and verbal communication skills with a service-oriented mindset
• Strong prioritization and follow-through skills — you finish what you start
• Comfortable working across teams, leadership styles, and competing priorities
• Proficiency with or ability to quickly learn HRIS and applicant tracking systems (Greenhouse experience a plus)
• Interest in growing into a broader HR Generalist role over time

Responsibilities

• Own the full-cycle recruiting process for entry-level roles, including internships and early career positions
• Manage the internship program, including recruiting, interview coordination, offer logistics, onboarding support, and learning program administration
• Partner with hiring managers to understand role needs, timelines, and candidate profiles
• Manage requisitions, candidates, and data in Greenhouse, ensuring accuracy and a strong candidate experience
• Coordinate interviews efficiently and professionally, often across multiple teams and time zones
• Interface with senior leadership to move candidates through the hiring process quickly and efficiently
• Support sourcing efforts for early-career talent pipelines, ensuring the organization has a consistent pipeline of candidates for current and future roles
• Ensure all recruiting processes are compliant, organized, and consistently executed
• Act as an ambassador for the brand with college visits, career fairs, and informational interviews with prospective candidates
• Reporting to the HR Generalist, serve as a point of contact for employee questions related to benefits, policies, onboarding, engagement, and everyday HR needs, escalating complex issues as appropriate
• Maintain accurate employee records across HRIS, performance management, applicant tracking and related systems, ensuring data integrity and confidentiality
• Support onboarding and offboarding processes, including documentation, systems access, and exit interviews
• Assist with benefits administration, including employee changes, open enrollment support, and coordination with payroll and vendors
• Track, document, and support compliance-related activities (e.g., training completion, certifications, audits)
• Coordinate recurring people processes such as performance or coaching cycles, ensuring timelines are met and communication is clear
• Support HR reporting and audits by gathering and analyzing people data and preparing regular and ad hoc reports
• Support the Talent team on policy updates, handbook maintenance, and continuous improvement of HR processes by identifying gaps or efficiencies
• Support internal resource groups (e.g., ERGs) as needed
• Manage multiple workflows and deadlines simultaneously, delivering high-quality work with strong attention to detail
• Identify opportunities to improve HR and recruiting processes and help implement scalable solutions
• Support the team by keeping up-to-date knowledge of HR best practices and recruiting trends
• Operate with a high level of integrity, discretion, and professionalism while modeling Walker Sands’ values of Learn, Support and Do
• Proactively build relationships internally and externally to support the Walker Sands employer brand

Benefits

• 🩺 Health Coverage: Comprehensive medical, dental, and vision plans, plus mental health resources, pet insurance, fertility benefits, and more.
• 💰 Retirement Savings: Employer-matched 401(k) and access to financial planning services.
• 🌴 Flexible PTO: Take time as needed for vacations, mental health, or personal days. Includes 8 paid holidays, half-day summer Fridays, and a week off between Christmas and New Year.
• 🏡 Hybrid Work: Mix of in-office and remote work, with tools to stay connected across teams.
• 🎉 Milestone Sabbatical: Celebrate five years with a two-week sabbatical and a $2,000 gift.
• 👶 Family Support: Generous paid leave for new parents and caregivers, plus policies for pregnancy loss, adoption challenges, and more.
• 📚 Growth Opportunities: Clear career paths, mentorship programs, and learning events to help you grow professionally.
• 🌟 Culture: Our agency values our supportive, collaborative culture where we work hard to achieve the best outcomes for clients. Read more on our website here!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed