HR Coordinator
About The Position
The HR Coordinator plays a critical role in supporting the day-to-day execution of human resources, safety, and compliance operations. This is a highly organized, hands-on position focused on accuracy, follow-through, and operational support across multiple HR functions. This role does not have decision-making authority over HR policy but is essential in ensuring HR processes run efficiently and that employees, managers, and external partners receive timely and accurate support. The position supports a largely field-based workforce and requires strong coordination across departments. The ideal candidate is detail-oriented, dependable, and experienced in HR operations, with exposure to payroll, benefits, and compliance workflows.
Requirements
- 2–4 years of experience in an HR Coordinator, HR Administrator, or HR Operations role
- Exposure to payroll, benefits administration, or compliance processes
- Experience with HRIS systems; ADP strongly preferred
- Strong organizational skills with high attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Professional handling of confidential information
- Proficiency in Microsoft Office (Outlook, Word, Excel)
Responsibilities
- Coordinate and register employees for required trainings (JHA, OSHA 10, AIM, etc.)
- Prepare and track monthly training reports and follow up on outstanding requirements
- Prepare, print, and distribute training and certification documentation
- Support onboarding logistics related to safety training and equipment readiness
- Maintain accurate employee files (digital and physical), including certifications and benefits documentation
- Scan, log, and organize incoming HR and compliance-related documents
- Assist with internal and external audits by gathering documentation and preparing reports
- Distribute and maintain required labor law postings across branch locations
- Support ongoing HR projects and process improvements
- Assist with preparation and distribution of certified payroll reports
- Support payroll-related administrative tasks as needed
- Process and track benefits documentation (enrollments, confirmations, notices)
- Coordinate employee communications such as 401(k) notices and W-2 distributions
- Maintain and update employee data within ADP and related systems
- Conduct reference checks and assist with pre-employment processes
- Manage and distribute entry and exit interview surveys
- Support onboarding and offboarding logistics, including equipment coordination
- Track employee licenses and certifications and send renewal reminders
- Manage inventory of employee uniforms, PPE, and company materials
- Prepare onboarding materials for new hires
- Assist with employee events, scheduling, and logistics
- Support internal communications, including newsletter coordination and content collection
- Cross-train on HR administrative functions to provide coverage during absences
- Cross-train on Certificates of Insurance (COI) processes and support administration over time
- Perform other duties and administrative tasks as assigned to support HR operations and business needs
Benefits
- Comprehensive benefits package (medical, dental, vision)
- 401(k) with company contribution
- Paid time off, holidays, and sick time
- Opportunities for growth within HR operations
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
