HR Coordinator - Talent and Onboarding

Dudek-posted 25 days ago

$25 - $30/Yr

Full-time • Entry Level

Hybrid • Encinitas, CA

501-1,000 employees

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Dudek is seeking a highly organized, detail-oriented, and service-minded HR & Talent Coordinator to manage recruiting and HR processes for our As-Needed/On-Call staff. This position will be closely partnered with hiring managers to support job postings, candidate prescreening, offer management, and onboarding. You will lead the end-to-end onboarding process for these employees, ensuring all documentation, compliance, and HR systems are accurate and up to date. This role is a key link between HR, hiring managers, and candidates, ensuring a smooth, efficient, and positive experience for all parties.

Partner with hiring managers to understand staffing needs and manage the recruitment of As-Needed/On-Call staff.
Post open positions on internal and external job boards.
Screen and prescreen candidates, coordinating interviews with hiring managers.
Support offer management for candidates, including preparing and extending offers in collaboration with HR and managers.
Track recruiting activities and provide status updates to hiring managers.
Maintain accurate candidate records and recruiting workflows in HR systems/ATS.
Lead onboarding for As-Needed/On-Call employees, ensuring timely completion of all documentation and compliance requirements.
Assist with planning and coordinating orientation sessions, including updating required materials.
Track the completion of all onboarding/preemployment steps, including forms, training, and HR approvals.
Serve as the primary point of contact for new hires regarding HR questions and onboarding processes.
Collaborate with HR and department teams to ensure a seamless onboarding experience.
Maintain accurate records of all As-Needed/On-Call employees, including employment status, documentation, and compliance tracking.
Prepare separation materials and offboarding packets, ensuring all required documents, checklists, and exit information are complete and processed in a timely manner.
Conduct employee status audits, identifying individuals who have not worked or been active for more then 90 days, and initiate appropriate follow-up actions in accordance with company policies.
Identify opportunities to improve recruiting and onboarding/offboarding processes and efficiencies.
Provide high-touch support to candidates, hiring managers, and internal HR teams.
Support HR and recruiting initiatives, including reporting, process improvements, and candidate experience enhancements.
Participate in HR or recruiting projects as needed.
Support HR operations, including data entry, scheduling, reporting and responding to employee inquiries.

2–3 years of experience in HR coordination, recruiting coordination, or related HR/TA support.
High school diploma, bachelor’s degree, or equivalent experience.
Experience posting jobs, prescreening candidates, and coordinating recruiting activities.
Demonstrated experience leading onboarding and tracking employee documentation.
Familiarity with Applicant Tracking Systems (ATS) or HRIS platforms.
Strong organizational, communication, and follow-through skills.
Ability to manage multiple priorities in a fast-paced environment.
Must possess a valid driver’s license and active personal automobile liability insurance by the first day of employment.

Experience supporting As-Needed, temporary, or contingent workforce.
Technical recruiting or AEC industry experience.
Prior experience improving recruiting or onboarding processes.
Knowledge of employment laws and compliance related to contingent workers.

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HR Coordinator - Talent and Onboarding

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