HR Compliance Administrator

Haddad Plumbing & Heating • Newark, NJ

89d

About The Position

At Haddad Plumbing & Heating Inc., we’ve been setting the standard for plumbing and HVAC services for over 25 years, proudly servicing New Jersey, NYC, and Westchester County. Specializing in mid- and high-rise buildings, we understand that a great company runs on great people, and we’re looking for an HR Compliance Administrator to help us maintain that standard. This is a fantastic opportunity to contribute to our success while growing in a fast-paced, thriving industry.

Requirements

• Associate’s or Bachelor’s Degree
• Proficiency in Microsoft Office Suite
• Strong organizational skills and the ability to manage multiple tasks and deadlines
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to work independently and as part of a team
• Enthusiastic and eager to learn and grow within the company
• High attention to detail and ability to retain new information quickly
• Punctual, dependable, and committed to compliance excellence

Responsibilities

• Train new employees on company systems and procedures
• Monitor and Maintain employee performance using our performance management software
• Create training guides for all departments
• Support Human Resources to ensure compliance with all City, State, and Federal regulations
• Review and manage employee files to ensure all documentation is complete and accurate
• Stay updated on I9 law and regulatory changes and ensure proper documentation
• Ensure that all Insurance Certificates are sent to clients and government entities as required
• Track and manage all company license renewals
• Audit job folders for required documents such as signed contracts, Certificates of Insurance, and Owner Controlled Insurance Program documents
• Work with senior leadership to ensure company policies and the employee handbook are up-to-date and compliant
• Maintain compliance signage for Department of Labor, City, State, and Federal requirements
• Audit OSHA 300 logs and ensure accurate tracking of safety meeting documentation
• Monitor toolbox talks and safety meetings, ensuring they are being conducted and logged properly
• Research and develop policies for unfamiliar compliance issues to ensure the company’s adherence to all regulations
• Implement internal checks and balances to streamline processes and prevent compliance issues
• Perform random audits to ensure ongoing compliance across departments
• Document and track incidents to ensure timely follow-up by Human Resources and management

Benefits

• Direct access to senior leadership and a collaborative environment
• A focus on personal and professional growth with opportunities to advance
• A family-owned culture that prioritizes employee satisfaction
• Stability & legacy over 25 years strong with more to come
• Clear objectives and strong teamwork in a supportive atmosphere

What This Job Offers

• Education Level: Associate degree
• Number of Employees: 51-100 employees