HR Associate, Operations (Compliance Focus), WAL

Simpson Gumpertz & Heger • Waltham, MA

68d • $36 - $40

About The Position

The HR Associate, Operations will support compliance and administrative processes across our multi-state organization. In this role, you’ll help ensure that SGH is compliant with federal, state, and local employment laws, including requirements related to federal contractors. You’ll work closely with SGH legal, engineering, and marketing staff to support project needs and keep our internal processes up to date. This is a great opportunity for someone who has the experience and passion to specialize in compliance. This position will report to the HR Operations Manager and will work within a collective HR Department of 14 colleagues, and directly within the HR Operations team of 3.

Requirements

• 3 or more years of related experience.
• Excellent verbal and written communication skills.
• Experience drafting policies.
• Strong knowledge of employment laws and HR compliance requirements.
• Proactive and collaborative with the ability to independently manage competing priorities and deadlines with a high level of attention to detail.
• Engaged by reviewing laws, policies and procedures and making recommendations.
• Ability to maintain confidentiality and manage sensitive information.
• Intermediate proficiency with MS Word, PowerPoint, and Excel.
• Experience with ADP WorkforceNow or another HRIS.

Responsibilities

• Support the HR Operations Manager related to compliance with federal, state, local and federal contractor requirements.
• Draft new or updated policies for our Employee Handbook related to new or changed employment laws.
• Liaison with the Director of HR, HR Operations Manager, and Talent Development staff regarding compliance with state or local anti-harassment and anti-discrimination training requirements.
• Audit and review internal processes to ensure compliance with Form I-9 and E-Verify.
• Manage ongoing communication with employees related to employment notices.
• Maintain and manage SGH’s legally required employment postings.
• Collaborate with our HR Operations Associate related to fulfilling external data reporting requirements.
• Support requests from SGH’s internal departments and engineering teams related to pursuit and project compliance.
• Manage ongoing background and drug and alcohol screening requirements.
• Coordinate the annual motor vehicle record check process.
• Coordinate with the HR Operations Associate to update our onboarding platform with required forms and notices for new hires.
• Support the HR Operations Manager related to compliance with FLSA.
• Collaborate with the HR Operations team related to document retention for personnel files and I-9s.
• Support HR Operations Manager and SGH’s legal team related to data protection and privacy policies and procedures.
• Organize internal documents/reference materials and tracking sheets to support required compliance items and retention requirements.
• Partner with the HR Benefits team related to HR Operations & Benefits joint policies.

Benefits

• Paid Time Off (Vacation time, Sick leave, Holidays)
• Paid Parental Leave
• Profit Sharing and 401(k) plan with a discretionary company contribution
• Health Insurance (Medical, Dental & Vision)
• Short and Long-Term Disability (company paid)
• Employee Basic Life and AD&D insurance (company paid)
• Optional Life Insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• Fertility, Family Forming, and Hormonal Health benefit
• Employee Assistance Program
• Pre-tax Commuter Benefit
• AFLAC Accident & Cancer Insurance
• Legal & Identity Theft plans
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 501-1,000 employees