HR Assistant - Islandia

Whitsons Culinary Group•Town of Islip, NY

5d•$25 - $27•Onsite

About The Position

The HR Assistant provides administrative and operational support across core Human Resources functions, including HRIS data management, onboarding coordination, recruitment support, compliance-related activities, and general HR operations. This role supports routine HR processes through accurate data entry, document maintenance, onboarding metrics tracking, and employee support to ensure records remain accurate, organized, and audit-ready. Plays an active role in supporting corporate recruitment and onboarding initiatives, partnering closely with the Senior Onboarding &Talent Acquisition Specialist as well as Talent Acquisition Manager. The position also serves as a frontline resource for employee inquiries and provides backup front desk support to maintain a professional and efficient corporate office environment.

Requirements

Associate’s degree required.
1–2 years of experience in an administrative, Human Resources, HR operations, or customer service support role.
Ability to work in a fast-paced environment while effectively multitasking, and meeting priority deadlines. Proficiency in Microsoft Outlook, Word, Excel, and Teams, including the ability to manage data, reports, and documentation.
Strong data accuracy, organization, and attention to detail, with the ability to learn and navigate new systems quickly.
Confidentiality & Integrity: Handles sensitive employee and company information with discretion, professionalism, and sound judgment.
Accuracy & Organization: Demonstrates exceptional attention to detail, strong documentation practices, and effective time management.
Communication: Communicates clearly, professionally, and respectfully with employees, managers, and cross-functional partners.
Accountability: Takes ownership of responsibilities, follows through on commitments, and consistently meets deadlines.
Collaboration: Builds positive working relationships and contributes to a team-oriented, supportive work environment.

Nice To Haves

Bachelor’s degree in business, Human Resources, or a related field preferred.
Exposure to HRIS platforms (such as ADP or similar systems), document management systems, or shared inbox/workflow tools strongly preferred.

Responsibilities

Assists with onboarding new team members, ensuring timely completion of required documentation and system entries.
Supports onboarding metrics reporting and tracking to ensure efficiency and compliance.
Partners with the Senior Onboarding and Talent Acquisition Specialist to ensure a smooth and consistent new hire experience.
Updates and maintains corporate requisitions to ensure postings remain current and accurate.
Processes team member activations in ADP as needed.
Assists with onboarding documentation flow between recruiting, HR, Payroll, and system records.
Completes I-9 verification process in ADP Recruiting Management.
Creates and maintains new hire folders and downloads onboarding documentation for proper filing and recordkeeping.
Assists with interview scheduling and coordination as needed.
Maintains accurate candidate and requisition data within ADP Recruiting Management. and related systems.
Runs and prepares time-to-fill and recruitment metrics reports within Recruiting Management.
Supports the Talent Acquisition Manager with recruitment initiatives and special projects.
Assists with job fair attendance and recruitment events as needed.
Helps ensure recruitment data remains current, organized, and audit ready.
Supports employment verification requests and related documentation processing.
Serves as primary backup for front desk coverage.
Supports shared HR mailbox management and employee inquiry response.
Manages the HR portion of the Whitsons Employee Referral Bonus program.
Supports HR team with documentation intake, filing, and tracking related to compliance records.
Assists with unemployment claims, audits, wage verifications, and related documentation as needed.
Partners with HR team members to support compliance readiness and data accuracy across systems
Provides day-to-day administrative and operational support to the HR team to ensure timely and accurate execution of HR processes.
Assume additional responsibilities or interim assignments as business needs evolve.