HR Assistant (FT)

Family Health West•Fruita, CO

24d•$21•Onsite

About The Position

Reliable and punctual attendance is essential; expected to be at job as scheduled each scheduled day. Communicate necessary information to others as appropriate. HR Access requires a high level of confidentiality with organization information. Be the first contact in the HR department for all inquiries that come through the general telephone number (to be answered by the 2nd ring). Set up time for students and volunteers to complete onboarding requirements. Maintains volunteers and Students within the appropriate monitoring system. Collect all HR required forms volunteers /students to include; drug screen & background CAPS forms and other required verifications. Audit personnel files as needed. Notify appropriate managers/directors of missing documentation to maintain “audit ready” personnel files. Complete verbal & written verifications of employment as needed. Main point of contact for employee rewards and recognition to include all FHW recognition programs. Handles all administrative tasks related to employee recognition and other employee incentive programs including the High Five Program and the Employee of the Month. Take minutes for the HR Weekly meeting and distribute previous meeting minutes to HR staff prior to the next meeting. Take minutes from the daily huddle. Review applications for appropriate skill and disseminate all applications received by the organization to the appropriate hiring manager each morning. Ensure human resources files & records are maintained in accordance with legal requirements and company policies & procedures. Separate documents between medical/personnel & file those documents in the appropriate files. Filing must be kept up on in a timely manner (no less than monthly. Compile and send New Hire Newsletter information to marketing to be included in the newsletter. Run Anniversary report & send to Marketing. Manage employee 1st Anniversary Program, notify employees of their 1st anniversary & track employees who come in to get their vest. Print & track badges for new hires, students, visitors, vendors & current employees; make sure they have correct access. Track & enter annual compliance trainings in UltiPro, EFM & Electronic Personnel Files. Track & enter licenses and certifications in UltiPro, EFM & Electronic Personnel Files. Notify employees if their license/certification is getting close to expire. Assists in terming employees – Deactivate the badges, Pull I-9’s & file in Terminated Binder, pull termed employee files and file them in the termed file cabinets. Break down termed employee files as needed Retire termed employee files yearly, moving the files from three years ago to the old file room. Track & log annual documents such Annual TB and Immunizations exemptions. Send requested copies of documents in personnel files, immunizations/records to both termed & current employees as needed. Scan Payroll documents to the Payroll department when needed. Manage the Service Recovery Kits. Responsible for the DocuSign Program (distribute PARs, Position Requisitions, Position Justifications for signatures and distribute the items when completed/signed in a timely manner. Respond to public inquiries in a helpful & professional manner. Place office supply order as needed for HR department as approved by the HR Director. Check HR & Payroll mailboxes daily; distribute mail to appropriate HR staff; deliver outgoing mail to the mailroom. Order gift cards to be delivered to employees & send out cards to employees for situations such as a death in the family, birth of a child, etc. Prepare another card and send it over to the Executive Team for their signatures. Assist VP of HR with administrative tasks, projects, employee communications, filing reports, faxing, etc., as needed. Assist other HR staff members with projects as needed or directed by the VP of HR. Order and distribute Labor Law posters as they need to be updated within the organization. Assists with Onboarding Education as requested from the HR Team As a face of the organization, professional dress and conduct are a daily expectation of this role

Requirements

High School Diploma or equivalent required
Immunizations required for employment; including flu vaccine

Nice To Haves

1 year related experience preferred

Responsibilities

Reliable and punctual attendance is essential
Communicate necessary information to others as appropriate
Be the first contact in the HR department for all inquiries
Set up time for students and volunteers to complete onboarding requirements
Maintain volunteers and students within the appropriate monitoring system
Collect all HR required forms for volunteers/students
Audit personnel files as needed
Notify appropriate managers/directors of missing documentation
Complete verbal & written verifications of employment as needed
Main point of contact for employee rewards and recognition
Handle administrative tasks related to employee recognition and incentive programs
Take minutes for HR meetings
Review applications for appropriate skills
Maintain human resources files & records in accordance with legal requirements and company policies & procedures
Compile and send New Hire Newsletter information to marketing
Run Anniversary report & send to Marketing
Manage employee 1st Anniversary Program
Print & track badges for new hires, students, visitors, vendors & current employees
Track & enter annual compliance trainings in UltiPro, EFM & Electronic Personnel Files
Track & enter licenses and certifications in UltiPro, EFM & Electronic Personnel Files
Assist in terming employees
Retire termed employee files yearly
Track & log annual documents such Annual TB and Immunizations exemptions
Send requested copies of documents in personnel files, immunizations/records to both termed & current employees as needed
Scan Payroll documents to the Payroll department when needed
Manage the Service Recovery Kits
Responsible for the DocuSign Program
Respond to public inquiries in a helpful & professional manner
Place office supply order as needed for HR department as approved by the HR Director
Check HR & Payroll mailboxes daily; distribute mail to appropriate HR staff; deliver outgoing mail to the mailroom
Order gift cards to be delivered to employees & send out cards to employees
Assist VP of HR with administrative tasks, projects, employee communications, filing reports, faxing, etc., as needed
Assist other HR staff members with projects as needed or directed by the VP of HR
Order and distribute Labor Law posters as they need to be updated within the organization
Assist with Onboarding Education as requested from the HR Team
Maintain professional dress and conduct

Benefits

Employee Assistance Program
403 (B) with 4% match from FHW and zero day vesting schedule
Medical Plan Options: I. PPO plan with copay/coinsurance and lower deductible II. High Deductible Health Plan with the option for a Health Savings Account. III. Telemedicine includes in both plan options.
Dental
Vision
Life Insurance/ Accidental Death and Dismemberment Insurance
Disability Insurance with a Short and Long Term Option.
Critical Illness and Accident Plans
Cafeteria Options: Health Reimbursement/ Flex Savings / Dependent Childcare
Pet Insurance
Identity Protection
Travel protection