HR Assistant

Huntsville Utilities-posted 9 months ago
$23 - $29/Yr
Full-time • Entry Level
Huntsville, AL
Utilities
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As the HR Assistant, you will provide critical support to the Human Resources department by managing administrative tasks, maintaining employee records, assisting with recruitment and onboarding, and ensuring compliance with company policies and regulations. This role is essential in supporting a workforce of 800 plus employees while ensuring smooth HR operations and a positive employee experience.

  • Serve as the first point of contact for employee questions regarding policies, benefits, and procedures.
  • Coordinate meetings, maintain office supplies, and employee communications.
  • Maintain and update employee records in HRIS, eFiles, and employee files.
  • Prepare HR reports, correspondence, and presentations.
  • Assist with tracking certification, training records, and compliance requirements.
  • Handle HR-related inquiries and route complex issues to appropriate team members.
  • Prepare and post job openings on internal and/or external job boards.
  • Schedule interviews, coordinate pre-employment screenings, onboarding, and hiring processes, to include uploading notes in application tracking system.
  • Support HR events, employee engagement initiatives, and wellness programs.
  • Assist with performance management processes and apprenticeship programs.
  • Assist employees with benefit enrollment, updates, and claim information.
  • Ensure HR documentation is maintained in compliance with employment laws and company policies.
  • Assist with audits, I-9 files, and reporting requirements.
  • Be engaged in self-development, which may consist of conferences, workshop, training, and travel for industry events or job fairs.
  • Perform job duties/responsibilities in a timely and accurate manner, participate in HR related projects, and other duties as assigned.
  • Associate degree preferred. Concentration in Human Resources, Business Administration or HR related Certificates/Certifications, preferred.
  • Two (2) years of HR administrative experience required.
  • Prior experience working in roles such as HR Communications Specialist/HR Marketing is considered a plus.
  • Must be proficient with Microsoft suite, e.g. Word, Excel, Outlook, & PowerPoint.
  • Experience in using HRIS systems; experience with SuccessFactors, SharePoint, & Power BI, preferred.
  • Familiarity with employment laws, FMLA, ADA, FLSA, EEO, etc.
  • Must possess and demonstrate extensive soft skills in communication, both verbal and written, organizational, time management, and the ability to maintain confidentiality.
  • Meet tight deadlines, work well under pressure, and have demonstrated ability to handle multiple competing priorities with minimal errors, work in a fast-paced environment, the ability to pivot as needed, and work with employees at all levels of the organization.
  • Full Time Employment
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