HR and Talent Operations Manager

Sunset Intimates Group•Jacksonville, FL

About The Position

Overview: The Human Resources Specialist is responsible for a variety of Human Resources tasks and projects that require daily interaction with both field and internal associates, as well as corporate management. This position specializes in the administration and compliance responsibilities surrounding employee records, HRIS system management, recruiting, on boarding and off boarding processes, materials, and activities. Responsibilities: Serves as internal Subject Matter Expert in the areas of company employee records, HRIS system administration and new hire and termination employment processes. Ensures correct input of associate data and information into the payroll system for new hires, employment and personal data changes, terminations, etc. Serves as the company primary Point of Contact with the payroll system provider. Works directly with the appropriate Paychex representative(s) to ensure timely implementation of system programming, as needed. Serve as primary Point of Contact for employee recruiting process, new hire onboarding and associated internal processes. Ensures company compliance with required employment documentation, validates the correct employment forms are appropriately activated, and the new hire employment processes are completed accurately and in a timely manner. Communicates with candidates to collect necessary application materials, determine candidate qualifications and cultural fit for open positions. Partners with Hiring Managers to select candidates for hire, confirm offer and acceptance, send new employment paperwork instructions, ensure accurate and timely completion, and verify/process new hire I-9s. Administers company pre-employment background and drug screening processes. Communicates effectively and promptly with Paychex candidates and associates to validate and confirm documentation as required. Collects and files all approvals and documentation for associate salary and pay change requests. Work closely with Paychex staff to regularly validate and reconcile relevant associate data, including pay and status changes, work location, new services, salary withholdings and other pay deductions, FLSA status, title, home address, etc. Develops and produces in-person, email, text, and phone communication with employees to ensure appropriate documentation and materials are completed and submitted in a timely manner. Remains current on federal, state, and local employment-related laws, conducts policy and/or location - specific research as needed, and ensures company is consistent and compliant in its management and enforcement of employee records administration, and new hire documentation and procedures. Consistently looks for opportunities and drives improvements in HR processes and internal customer service. Develops and maintains a solid working knowledge of the HRIS systems. Demonstrates the ability to input and retrieve data and generate reports. Assists with annual reporting and other required documentation and submissions for EEO-1, etc. Takes an active role in the development and documentation of HR processes, procedural documents, and applicable company policies. Work Environment: Environment: Typical office environment. Supervision Received: Works under general supervision. Travel: Minimal. Interpersonal Interaction: Frequent and extensive viewing of computer screens. Frequent in-person, electronic and phone interactions.

Requirements

Minimum three years’ experience in employee systems and record administration with at least one full year of HRIS administrator experience.
HR experience in a multi-state organization strongly preferred.
Exceptional customer service and relationship building skills.
Self-starter, planner, and analytical thinker.
Working knowledge of federal and state employment laws.
Multi-task oriented with desire to work in a fast-paced environment.
Organized and proactive.
Ability to communicate effectively in both written and oral formats and develop and maintain strong internal relationships that encourage trust and inspire respect.
Bachelors’ degree or applicable work experience in lieu of degree required.

Nice To Haves

HR professional certification preferred.

Responsibilities

Serves as internal Subject Matter Expert in the areas of company employee records, HRIS system administration and new hire and termination employment processes.
Ensures correct input of associate data and information into the payroll system for new hires, employment and personal data changes, terminations, etc.
Serves as the company primary Point of Contact with the payroll system provider.
Works directly with the appropriate Paychex representative(s) to ensure timely implementation of system programming, as needed.
Serve as primary Point of Contact for employee recruiting process, new hire onboarding and associated internal processes.
Ensures company compliance with required employment documentation, validates the correct employment forms are appropriately activated, and the new hire employment processes are completed accurately and in a timely manner.
Communicates with candidates to collect necessary application materials, determine candidate qualifications and cultural fit for open positions.
Partners with Hiring Managers to select candidates for hire, confirm offer and acceptance, send new employment paperwork instructions, ensure accurate and timely completion, and verify/process new hire I-9s.
Administers company pre-employment background and drug screening processes.
Communicates effectively and promptly with Paychex candidates and associates to validate and confirm documentation as required.
Collects and files all approvals and documentation for associate salary and pay change requests.
Work closely with Paychex staff to regularly validate and reconcile relevant associate data, including pay and status changes, work location, new services, salary withholdings and other pay deductions, FLSA status, title, home address, etc.
Develops and produces in-person, email, text, and phone communication with employees to ensure appropriate documentation and materials are completed and submitted in a timely manner.
Remains current on federal, state, and local employment-related laws, conducts policy and/or location - specific research as needed, and ensures company is consistent and compliant in its management and enforcement of employee records administration, and new hire documentation and procedures.
Consistently looks for opportunities and drives improvements in HR processes and internal customer service.
Develops and maintains a solid working knowledge of the HRIS systems.
Demonstrates the ability to input and retrieve data and generate reports.
Assists with annual reporting and other required documentation and submissions for EEO-1, etc.
Takes an active role in the development and documentation of HR processes, procedural documents, and applicable company policies.