HR and Operations Capacity and Efficiency Support Consultant RFP

Urgent Action Fund for Feminist Activism

8h•$30,000 - $35,000•Remote

About The Position

UAF’s People, Culture, and Operations Team is seeking a consultant or consulting firm to offer detail-oriented, compassionate, and comprehensive human resources support for our team. The successful candidate will provide critical support to Human Resources functions for Urgent Action Fund. They will be passionate about ongoing learning and development, and excited about culture work and best practices for fully-remote, multicultural, and multiracial teams expecting a high level of accountability. This remote engagement will focus on organizational development and policy creation. The scope includes contract management, administrative support, and compliance oversight through third-party vendor management, alongside core HR functions like biweekly payroll processing support and employee onboarding/offboarding processes. Key deliverables include developing and updating a full suite of policies, including procurement policies, comprehensive employee handbook revisions, and operational manuals, while ensuring all materials are developed through a feminist and equitable values lens. Additional responsibilities include organizational development through job description audits, and operational efficiency improvements through process development, system optimization, and filing system enhancements.

Requirements

At least 5+ years of HR and Operations consulting experience in a remote environment
Advanced experience with payroll processing
Comfortable and experienced in using different technology systems and platforms to facilitate remote work, tech-savvy
Background in systems design, organizational development, and change management
Excellent interpersonal and communication skills, with the ability to work collaboratively across departments and build effective working relationships with colleagues of varying backgrounds and expertise
Experience with project management with the ability to stay on top of multiple projects: plans backwards, anticipates obstacles, identifies and involves stakeholders appropriately, and uses resources wisely.
Takes initiative and works to continuously improve systems and processes; suggests innovations to use resources strategically and to maximize positive impact.
Exhibits a proactive approach to problem-solving, asks questions to seek understanding, anticipates and addresses issues and risks before they escalate.
Strong background in operationalizing social justice principles in organizational work

Nice To Haves

SHRM and PHR certification but not required
Experience working with nonprofits, especially funders, social justice organizations, social activists, and humanitarian aid organizations

Responsibilities

Payroll Processing Support: Biweekly support with payroll processing
Process Development: Creating operational processes to enhance system efficiencies that facilitate participation
Policy Development
Employee handbook audit and support with updating, drafting of internal policies grounded in feminist and equitable values
Procurement policy (SIDA) (Funder-required policies (e.g. procurement) - more urgent)
Staff Travel Policy
Risk Management Process and Policy
Digital Security Policies
Operations Manual
Performance Evaluation policy and process design
Updating/IDing what’s missing from our Handbook
Performance Evals policy and process
Language and framing
Values-based audit
Financial Policies
Accounting Procedures
Job Descriptions: audit and updating JDs for the entire organization or just PCO & Finance
Onboarding and offboarding support
Administrative Support:
Create/revamp filing systems for efficiency, clarity, and uniformity
Staying on top compliance issues or needs by overseeing vendor (third party vendor: Labyrinth)
Checking voicemail and admin inbox
Contract management