HR and Office Operation Administrator

ZK Technology LLC•Town "n" Country, FL

8d•Onsite

About The Position

ZKTeco WFM is hiring an HR & Office Administrator to manage day-to-day HR administration, ADP payroll coordination, and office operations. This role is critical to ensuring our HR processes, employee documentation, onboarding/offboarding, and office environment are organized, compliant, and running smoothly. This role supports approximately 30 employees, with a mix of on-site and remote staff (about 65% remote), and reports directly to the CEO. This position is ideal for someone who thrives on structure, checklists, follow-ups, and strong operational discipline. This is a 100% on-site role in our Tampa office.

Requirements

2 to 5 years experience in HR administration, office management, payroll administration, or similar role
Experience coordinating payroll using ADP strongly preferred
Strong attention to detail, follow-through, and execution discipline
Mature handling of confidential information (payroll, employee records, HR matters)
Strong written and verbal communication skills
Comfortable working independently, prioritizing, and taking ownership

Responsibilities

Own payroll administration and semi-monthly payroll coordination using ADP
Collect, verify, and validate payroll inputs (attendance, salary changes, bonuses, reimbursements, etc.)
Coordinate payroll processing, resolve discrepancies, and ensure timely completion
Maintain payroll documentation and ensure proper approvals and records
Maintain employee HR files and documentation (digital and physical)
Support HR policy compliance: acknowledgments, tracking, and documentation
Track and administer PTO requests, approvals, balances, and reporting
Maintain HR trackers and ensure data accuracy across systems
Support employee requests and route sensitive issues appropriately
Create and manage job postings across platforms
Review resumes and coordinate screening steps
Schedule interviews and coordinate with hiring managers
Communicate with candidates and maintain recruiting trackers
Ensure a professional and timely candidate experience
Own onboarding administration: offer documentation coordination, checklists, scheduling, policy acknowledgments
Coordinate setup requests (equipment, office readiness, access provisioning requests)
Own offboarding checklists: equipment recovery coordination, access removal requests, documentation completion
Keep the office clean, professional, organized, and meeting-ready at all times
Coordinate office vendors (cleaning, internet, security, repairs, deliveries, etc.)
Order office supplies, snacks, and materials
Order and manage employee equipment and office needs (laptops, peripherals, supplies)
Maintain inventory tracking for supplies and equipment
Act as the internal “go-to” person for office and administrative coordination
Support leadership with scheduling, reminders, follow-ups, and operational organization
Take ownership of tasks that may arise outside this job description as required in a small-office environment