HR Administrative Coordinator, Advancement Strategy and Operations

UT Southwestern Medical Center • Dallas, TX

16h • Hybrid

About The Position

Works under minimal direction to provide coordination and supervision of major and very complex activities, programs, functions, or projects for large office, department, or division.
The Administrative Coordinator, reporting to the Associate Vice President of Advancement Strategy and Operations, will serve as the chief point of contact and liaison to the UT Southwestern Office of Human Resources for all departments under the Office of Institutional Advancement (IA). Leading the IA HR team, the successful candidate will be responsible for working closely with hiring managers across IA to facilitate the Talent Acquisition process, overseeing the Performance Management process to include goal setting and performance reviews, assisting supervisors and employees with Employee Relations and other personnel concerns, partnering with Compensation on job creations, revisions, position and salary analyses, etc., assisting with Leave Administration requests and related matters, managing timekeeping activities for all IA employees, and performing other duties as assigned. The Administrative Coordinator will supervise a Program Coordinator, assisting with job duties, training, and professional growth opportunities. This role is currently approved for telecommuting, and the incumbent will be required to be in the office two days per week and may be requested in the office more frequently during busy times. The preferred candidate will have experience:
- submitting PeopleSoft Human Capital Management (HCM) transactions
- working as a hiring manager in the Talent Acquisition Management (TAM) system
- serving as timekeeper in MyTime
- partnering with supervisors and employees on personnel matters
- acting as liaison to UTSW Human Resources divisions and teams
- leading a team and supervising others
Candidates are strongly encouraged to submit a cover letter with the application. Applications with cover letters will only be considered.

Requirements

• High School Diploma
• 10 years of progressively responsible administrative experience in business, medical, scientific, or health care environment.
• May consider higher education completed in lieu of minimum requirements.

Nice To Haves

• submitting PeopleSoft Human Capital Management (HCM) transactions
• working as a hiring manager in the Talent Acquisition Management (TAM) system
• serving as timekeeper in MyTime
• partnering with supervisors and employees on personnel matters
• acting as liaison to UTSW Human Resources divisions and teams
• leading a team and supervising others

Responsibilities

• Coordinates and supervises major or very complex programs, activities and special functions, including establishing, reviewing, and revising policies and procedures
• Supervises clerical and administrative employees working on program, activity, or special function
• Interprets policies and procedures
• Ensures timely and efficient operations to accomplish objectives
• Provides professional support on special projects, which may include tasks such as: collection, organization, and analysis of relevant data, preparation of time lines, and writing reports
• Develops and delivers special presentations
• Coordinates budget for activity, program, or project following appropriate accounting practices and procedures to ensure all work of activity or program is within budget
• Prepares and submits reports using spreadsheet and word processing software as required
• Performs other duties as assigned

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED