HR Administrative Assistant

PATH People Acting To Help, Inc.•Philadelphia, PA

52d•Hybrid

About The Position

To promote the mission of PATH to help individuals achieve a more independent and fulfilling life by being an effective team member. Provide administrative support to the Human Resources Department. Maintain all related Human Resources data, and processing of documents for FMLA, transfers, terminations, benefit enrollment, recruitment and on-boarding.

Requirements

High School graduate with 2 years of increasingly responsible administrative experience, Associates Degree or Bachelor’s degree, and at least 6 months of experience.
Hands on experience with HR software, like HRIS or HRMS, ADP preferred. PC literacy and experience with MS Office applications.
Excellent organizational and time-management skills,
Excellent communication and people skills. Aptitude in problem-solving.
Desire to work as a team with a results driven approach.

Responsibilities

Respond to/Process HR requests via electronic ticketing system on daily basis, including processing of employee actions, such as new hires, transfers, performance awards, promotions, demotions, resignations, terminations, leaves of absence, suspensions and/or 48-hour letters, etc.
Disseminate notices for employee child abuse clearances, employee health appraisals, Federal Bureau of Investigation finger printing, driver licenses, licenses and certificates monthly and distribute to appropriate supervisors.
Maintain electronic employee records in accordance with accurate naming convention and confidentiality.
Collaborate with recruitment staff to post job ads on careers pages and process incoming resumes.
Prepare and complete all written requests for verification of employment (mortgage, employment, welfare, childcare, garnishment, etc.)
Provide additional support for securing child abuse clearance, criminal history checks, transcripts, and any necessary credentialing documents for new hires and current staff.
Assist in recruitment process by screening, testing, and/or completing reference checks.
Ensure a smooth and timely onboarding of candidates into the agency.
Send out onboarding experience using ADP.
Follow-up with candidate about the onboarding ensuring all concerns are addressed.
Ensure all documents collected during the onboarding process are appropriate and completed.
Onboard the candidate prior to their start date.
Manage I-9 process.
Provides administrative support to one or more human resources functions, including recruiting, employee/labor relations, compensation, benefits, training, equal employment opportunity, and/or employee records
Prepare and complete all written requests for verification of employment (mortgage, employment, welfare, childcare, garnishment, etc.)
Provide back-up Receptionist support for lunch breaks and in the event of absence.