HR Admin, Office Service

Gate Gourmet • Reston, VA

412d

About The Position

The HR Admin, Office Service role at Gate Gourmet North America Headquarters is focused on providing operational and facilities support to enhance the employee experience. This position involves managing the reception desk, mail room, and coordinating various facility-related tasks to ensure smooth operations within the office environment.

Requirements

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in using HRIS and other office management software.
• Experience in facilities management or office administration.

Nice To Haves

• Familiarity with HR onboarding processes.
• Experience in a corporate office environment.
• Knowledge of safety and first aid procedures.

Responsibilities

• Handles the day-to-day operations of the reception desk and mail room for gategroup's US headquarter building.
• Processes facility expenses and payments related to services incurred for the facility.
• Coordinates with property management staff and other suppliers performing work in the Gate Gourmet offices.
• Works with building Front Desk security regarding company visitors.
• Reports and ensures all facility issues are addressed through Boston Properties Angus Portal.
• Monitors and responds to employee inquiries via email.
• Greets and directs incoming employees and guests, managing access cards and parking.
• Issues, updates, and maintains registration for access cards, workspace keys, and garage parking.
• Maintains seating assignment chart for Reston Corporate Center employees.
• Maintains stocks and inventory of café, conference room supplies, office supplies, and first aid cabinet.
• Works with vendors for copier, café, and long-term document storage and destruction.
• Collaborates with HR onboarding and IT teams for new hires and IT equipment.
• Coordinates gym access process for employee registration.
• Responsible for business card, stationary, corporate forms, and other printing needs.
• Administers mail room services including sorting and delivering packages and handling outgoing mail.
• Ensures proper conference room etiquette including IT setup, food ordering, and end-of-day cleanup.
• Resolves and escalates issues in the HRIS ticketing system to the HRIS manager.
• Performs HRIS projects and duties assigned by manager or HRIS Lead.

Benefits

• Health insurance coverage.
• Paid holidays and vacation time.
• Professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Food Services and Drinking Places
• Education Level: No Education Listed