Housing Office Admin Intern

Western Welding Academy • Gillette, WY

12d

About The Position

Help keep Foothills Park and Western Welding Academy Student Housing running smoothly. You’ll support daily office workflows—phones and email, check-in/check-out packets, supply tracking, vendor scheduling, and accurate recordkeeping—while learning professional office systems and service standards.

Requirements

• Clear, courteous communication by phone and email; solid spelling/grammar.
• Attention to detail; comfort with checklists and multitasking.
• Basic spreadsheet and document skills (Google Workspace or similar).
• Reliability and professionalism; ability to maintain confidentiality.
• Reliable attendance, timely responses, accurate forms/logs, on-time vendor bookings, and completion of the improvement project.

Nice To Haves

• experience with simple templates or dashboards.

Responsibilities

• Prepare and process student/tenant check-in/out paperwork; schedule appointments and send confirmations.
• Track supply check-outs and replenishment; keep simple logs up to date.
• Handle phones and email with a professional, helpful tone; route requests appropriately.
• Enter data into forms, logs, and spreadsheets; maintain tidy digital/physical files.
• Coordinate basic vendor scheduling (cleaners, maintenance).
• Follow documented steps for receiving/accepting rent and reconciling logs.
• Complete one small process improvement (e.g., turn checklist, onboarding packet, or supply checkout cleanup) with a simple handoff.

What This Job Offers

• Career Level: Intern
• Education Level: No Education Listed